LPR Board Meeting Minutes, January 2023
Present: President – Dana Drysdale; Vice President – Honore D’Angelo; Secretary – Sheila Dunwoodie; Treasurer – Andy Ward; Member at Large – John Gould; Membership – Kathy Musser, Additionally, Activities Chairs: AX – Dave Dunwoodie, Hospitality – Emilie Highley; Charity – Kris Vanacore; Webmaster – James Turk; Safety and Tour – John Reed; Prieta Post – Donald Chaisson; Social Media – Dana Ambrisko; Technical – Peter Ridgway; Other LPR Members: Les Schreiber, Bill Weir, Iain McNeil, Ed Tefankjian
Not Present, Submitted Report: Activities – Bob Morgan
LPR BOARD MEETING MINUTES
January 10, 2023, 7:04 PM to 8:23 PM
Call to Order
President Dana called the meeting to order at 7:04PM.
Board Member Reports:
President – Dana Drysdale
- Strategies / objectives for year – think about – there is still room in the Calendar
- Many ideas – “Car show” as part of events – Thirsty Thursdays, other
- Other kinds of ideas – new or different membership recognitions
- Up to people who want to do these things – similar to Thirsty Thursday – all we need is a host
- Membership directory, probably printed. Kris brought up in New Business in December. There was a discussion around:
- Digital privacy concerns in California – likely printed
- “Opt Out” email to members giving opportunity to not be in printed directory
- Discussion?
- Info card for potential members. We have used a brochure, this is an option, looking for review team.
- Small time commitment, I have one example, other examples / ideas welcome
Item 2 Membership Directory moved to New Business for discussion.
Board Minutes: President Dana asked the Board to approve the December, 2022 Board minutes.
Ayes: 6 Noes: None Motion Passed
Vice President – Honore D’Angelo
Highlights: 1/28/23
Brews and Blues
Thirsty Thursday – March 2 in Morgan Hill. Currently in process.
Picnic: 7/15/23
Date held, waiting for Roaring Camp to get back to us on deposit
Awards Event: 12/2/23
Deposit made. Need to contact the band to lock in the date.
Secretary – Sheila Dunwoodie
Thank you for your reports in advance of the meeting!
Treasurer – Andy Ward
Recap: December Financials
- Expenses: $ 8,886
- Income: $ 7196
- Net Income: $ -1690
Income was Autocross & Awards Banquet
Expenses were Autocross & Awards Banquet
Recap: YTD Financials
- Expenses: $ 53,110
- Income: $ 56,123
- Net Income: 3,013
Reminder that all expenses of $100 or more need to be board approved. Exceptions are previously approved budgets.
Invoice received from Zone 7 for a total of $270.00. This amount is a $10.00 per person fee for participating in a Zone 7 Concours. Fees are used for year-end Zone trophies.
Proposal: Andy proposes we pay Zone invoice in the amount of $270.00. Second: John Gould
Ayes:6 Noes: None Motion passes
Discussion: Andy Ward and Dana Drysdale to coordinate meeting at the bank to transfer checking account access. They will also discuss with the bank a discrepancy regarding a check being processed twice.
Membership – Kathy Musser
January Membership Report for the month of December
New Members from PCA (1)
Andrew Lloyd from San Jose, 1989 928
Transfers in (2)
Andrew Chapman from Monterey Bay, 1974 911 Carrera
Andrew Lloyd from Golden Gate, 1989 928
Transfers out (0)
Non-Renewals for the month of December (5)
Member Renewals for the month of December (19)
Total Membership for the month of December:
Primary Members 350
Affiliate Members 222
Total Members 572
Anniversaries
5 Years
Warren Paradise
10 Years
Patrick Haley
Proposal: Kathy proposes we accept the new members.Second: John Gould
Ayes: 6 Noes: None Motion passes
Activities – Bob Morgan
LPR Calendar
The LPR calendar is up to date.
Is the next LPR Board meeting will be the 1st Tuesday of the month, 2/7/23.
Let me know as there are changes and/or adds.
Tours
Shasta Region Zone 7 4-Day Tour in June, first day to sign-up is February 1 at 7am via Motorsports Reg.com
Autocross
Insurance has been requested for the Crows Landing and Laguna Seca dates.
Concours, Rallye, Tech
Lots of available dates in the spring!
GTG
Thirsty Thursday TBD let me know as they are scheduled so I can add them to the calendar.
Cars & Coffee at Carpo’s on 1/15/23 and 2/12/23
Blues & Brews at Mr. Mojito GTG on 1/28/23, calendar has link to the website.
Porsche Brunch 2/4/23 at Alice’s Restaurant.
Email your ideas for 2023 tours, GTG’s and other events to me at bobbo408@comcast.net
Discussion: Per Jim Turk, due to the weather, keep checking the LPR website to be sure Cars & Coffee is still happening on 1/15/23.
Member-at-Large – John Gould
Nothing to report.
Chairperson Reports:
Autocross – Dave Dunwoodie
I’ve had a couple of meetings with the manager at Salinas Airport and I’m enthusiastic about getting our dates for 2023 any time now. Autocross schedule V2 is almost ready. If all goes well we should have 4 dates at Crows Landing, 1 at Laguna Seca, and 5 at Salinas Airport, a busy year.
I have many boxes of business cards to hand out. I plan to bring them to the Cars & Coffee next Sunday if the weather is decent.
Charity – Kathy Musser, Kris Vanacore, Emilie Highley
Happy to report. . . No Report this month!
Discussion: Morgan Autism Center has an annual “Starry, Starry Nights” fundraiser dinner that includes auctions. Typically takes place in the month of May. LPR wants to provide an opportunity for members to donate wine for a “wine pull”. Wine can be brought to the upcoming Brews & Blues GTG or text Kris Vanacore at 408-406-1410 for pick-up. This information has been put on Facebook. Information to also be added in the mid-month Blasts.
Hospitality – Emilie Highley
Happy to report… No Report this month!
Discussion: A card will be sent from the club to Yvonne Khamachta.
Prieta Post Editor – Don Chaisson
The Jan/Feb issue of the Prieta POST was published (on line, via enews@lprpca.org) mid Dec. The readers now total 168, or over 45% of the regional membership. The chart below shows the initial uptake and the Dana Ambrisko “bump” when she reminded folks that the POST was available in her first “enews” of 2023 (thanks for an extra 26 readers)
Click here to see the POST Time on Site statistics graph in the Appendix.
The Time on Site statistics show two types of “readers”: scanner and readers. The Scanners spend less than 10 minutes on site, while the readers spend from 15 to over 20 minutes on site. There are more “scanners” than “readers”. This is about the same as with the Nov/Dec issue. So, about half the readers actually “read” the articles.
The “theme” for the next Prieta POST will be “History of the Region”. I will be reaching out to long time members for interviews and their perspective of the journey from the origins of the region to where the region is going now. I will use one of the photo’s submitted by members for “cover shot”…. No reason to wait. We still only have a hand full, or less, submitted photos.
I continue to work on evolving the balance between content, photographic excellence, member interest and watching reader statistics to help understand our region.
On a more national note: PCA has appointed a Newsletter/Magazine Chair, Cherish Crust from the Keystone Region in PA.
Thanks to all for help and recommendations. All welcomed!
Discussion: Emilie Highley will help with connecting Ken Iles with Don to discuss the history.
The older Prieta POSTS are not digitized. If interested, the cost estimate might be $9 – $10K to scan.
Public Relations – Open
We are looking for someone to take this position – basics are sending photos, possibly an article into Panorama. John is happy to continue taking pictures, but anyone should feel free to take photos.
Training class can be provided for Public Relations position. An LPR article is shown in Panorama more often than other regions. John has a good relationship with his contact at Panorama and he also does not overwhelm them. John sends them an article and pictures about every three months.
Safety – John Reed
Safety – The year ended safely!
Tour – John Reed and Hugh Calvin
Tour – The December 11th Toys for Tots Tour was canceled due to stormy weather. The post-tour scheduled lunch did happen with 14 people attending. The toys collected were delivered to Joey’s Toy Drive at the Silicon Valley Moving and Storage the following week.
– John Reed, 2022 Tour Chair
Hugh Calvin, Jim Turk and John Reed have kicked off discussing some improvements to the information regarding Tours on the LPR web page.
– Hugh Calvin, 2023 Tour Chair
Social Media – Dana Ambrisko
- January Blast Update was sent on Dec. 31st
- January Mid-month Blast will be sent on or near January 15th
- For the Mid-month Blast I will be including some PCA Event dates so members can start planning – Parade registration opens Feb 1st.
- I have received some positive feedback on the Blasts. Most of them from Board Members. Thank You!
Tech – Peter Ridgway
Nothing to report.
Bill and Peter will start invoicing sponsors next week.
Webmaster – Jim Turk
- Updated web pages for 2023
- Performed website software maintenance
Old Business: None
New Business:
Membership Directory: Discussed that privacy concerns are more than likely found in our Policies and Procedures as well as PCA National policies. We should not give our membership contact information to our vendors and sponsors, etc. Any vendor and sponsor information can be sent to our members via a link through Social Media (Monthly and Mid-Month Blasts). A committee needs to be created to begin the Membership Directory project. Further discussion will be off-line.
GTG Brews & Blues: Bill Weir stated Mr. Mojito requires a head count about a week in advance. Patio area can hold up to 80 people. This event is open to non-members. Good opportunity to increase membership. Flyer to be updated to require RSVP. Money to be collected at the door. Mid-Month Blast and all social media to also include this information. Further discussion will be off-line between Bill Weir and Honore D’Angelo.
Activities Chairpersons: All Chairpersons listed in this Board Meeting Minutes need to be approved for 2023. It has been suggested that all board members and chairpersons review guidelines and policies and update as needed with appropriate approval. These documents can be found on the LPR website.
Proposal: Dana proposes we approve Activities Chairpersons for 2023. Second: John Gould
Ayes: 5 Noes: None Motion passes
Adjourn Meeting: Meeting adjourned by President Dana at 8:23 PM
Appendix
POST Time on Site
