LPR Board Meeting Minutes, March 2024

Present: President – Dana Drysdale; Secretary – Sheila Dunwoodie; Treasurer – Andy Ward;  Member at Large – Homer Pitner;  Additionally, Activities Chairs – AX  – Dave Dunwoodie, Hospitality Chair – Emilie Highley, Webmaster – James Turk, Safety – John Reed; Tour – Hugh Calvin; Prieta Post – Donald Chaisson; Social Media – Dana Ambrisko; Technical – Peter Ridgway; Charity – Kris Vanacore

Absent:  Vice President – Honore D’Angelo; Activities – Greg Sickal; Membership – Kathy Musser

LPR BOARD MEETING MINUTES
March 12, 2024, 7:05 PM to 7:53 PM

Call to Order

President Dana called the meeting to order at 7:05 PM.   

Note:  Quorum was not met via Zoom.   However, email was sent to absent board members and motions were approved.

Board Member Reports:

President – Dana Drysdale –

February 2024 Board Minutes:  President Dana asked the Board to approve the February Board minutes. Ayes:  6   Noes:  None    Motion Passed

Subsidy Planning:  We apply for and receive different subsidies from PCA, here is a list for review.

Let me know if I have these wrong, ideas, etc.  

Keep in mind that we have these Subsidies available.  Board needs to approve the event first, and then send to Brian Adkins (Zone 7 Representative) for his approval.   If approved, then it is sent to National to write the check.

Z7 Awards:  Dave Dunwoodie, 1^st in P-05; Himanshu Patel, 1^st in O-04 and PAX.  Larry Sharp, Zone 7 Lifetime Achievement.  John Reed, Zone 7 Wall of Fame (delivery is on Friday, no reason to tell him now if you haven’t).  Ken Iles, Zone 7 Lifetime Achievement. 

Cars and Coffee Offer from Stevens Creek Porsche Sunday, 3/17 – Wheels and Watches, I will send info separately to LPR Board and Chairs.  This is one of their new Lifestyle events, this is a marketing direction for PCA.  Some of the prior events – Porscheplatz specifically – funds are being rechanneled into dealer support for PCA – and PCNA is going to have Lifestyle events at tracks, etc.  Mariah, their Sales Manager opened this event to our members.

Peter will talk with Mariah to see what this is all about.

Vice President – Honore D’Angelo

Absent – Report submitted

3/07/2024 – Thirsty Thursday – Kelly Brewing Company – Morgan Hill – very fun event – about 11 members showed up including a new family – they just moved to Morgan Hill from Los Gatos – they were in GGR  – the family’s name is Vadvilavich – lovely family of 3 and they are excited about being involved in LPR events.

5/02/2024 – Thirsty Thursday – Beer Thirty – Santa Cruz
5/12/2024 – Cars and Coffee – Carpos in Santa Cruz
6/06/2024 – Thirsty Thursday – Kelly Brewing Company – Morgan Hill
6/09/2024 – Cars and Coffee – Carpos in Santa Cruz
7/13/2024 – LPR Summer Picnic – Roaring Camp
7/14/2024 – Cars and Coffee – Carpos in Santa Cruz
8/01/2024 – Thirsty Thursday – Beer Thirty – Santa Cruz
8/11/2024 – Cars and Coffee – Carpos in Santa Cruz
9/05/2024 – Thirsty Thursday – Kelly Brewing Company – Morgan Hill
9/15/2024 – Cars and Coffee – Carpos in Santa Cruz
10/03/2024 – Thirsty Thursday – Bear Thirty – Santa Cruz
10/13/2024 – Cars and Coffee – Carpos in Santa Cruz
12/01/2024 – requesting a change of date from 12/15/2024 – Toys for Tots Tour
12/07/2024 – Awards Banquet – BackNine Restaurant in Pasatiempo

Also, adding a Thirsty Thursday in May at Jakes in Saratoga – date to be determined and then I will broadcast.   

GTG’s:  RSVP’s are coming in and details will be sent out soon for the Campbell Easter Parade. Will have lunch at Opa! 276 E Campbell Ave, Campbell, CA, United States, 95008-2012 after the parade.  

Opa!  https://www.opentable.com/restaurant/takeout/1034500

Discussion:  Dana D. is tentatively planning on hosting a GTG on August 3.  It may possibly be a potluck, and he may prepare some Spam dishes based on the club’s history.  

He will email a copy of the 35 Year Anniversary to everyone.   Don may include a history column and submit separate segments in upcoming Prieta Posts.   Kris mentioned that she has a DVD with John Reeds comments.   Jim suggested that it is best to put this on YouTube with a link from the website.  He can add a link in Club Docs to put the pdf as well.

Secretary – Sheila Dunwoodie

Thank you for your reports in advance of the meeting!   A quorum was not met at the meeting, so an email was sent to the absent board members to vote on the motions.   Responses have been included in the motions.

Treasurer – Andy Ward

Recap: February Financials

• Expenses: $ 8,502
• Income: $ 1,380
• Net Income: $ -7,122

Income was: Region member rebate, interest

Expenses were: Autocross, awards banquet, GTGs, Post Expenses, Administrative

Recap YTD Financials, Jan 1 to Feb 29, 2024:

• Expenses: 15,603
• Income: $ 1,380
• Net Income: $ -14,223

Last month I attended the Region Focus Finance webinar, intended for club treasurers. There were a few useful tips that I took away from the presentation that I will share at the meeting.

Discussion:  Further details will be discussed “off-line” to any interested individuals.

Membership – Kathy Musser

Absent – Report submitted

New Members from PCA (2)

Kevin Webster from Gilroy, 1958 356
Lance Wexler from Scotts Valley, 2016 Cayman GTS

Transfers in (4)

Michael Jennings from Golden Gate, 1995 911 Carrera, 2023 911 Carrera T
Michael Kane from Golden Gate, 1997 Boxster
Henry Kraus from Golden Gate, 1972 914, 1970 914, 1996 911 Carrera
James Sanfilippo from Golden Gate, 1974 911

Transfers out (0)

Non-Renewals for the month of February (11)

Member Renewals for the month of February (15)

Total Membership for the month of February:

Primary Members 374
Affiliate Members 226
Total Members 600

Anniversaries

5 Years
Sam Plough

20 Years
Scott Seaman

55 Years
Esper Kershaw

Proposal:  Kathy proposes we accept the new members.  Second: Homer  Ayes:  6  Noes:  None  Motion passes

When I placed a recent order for name badges, I used the remaining pre-paid name badges. I request approval for placing an order for 100 additional pre-paid name badges. The cost of the order is $1109.16.

Proposal:  Kathy makes a motion to purchase 100 pre-paid name badges in the amount of $1,109.16.  Second: Homer  Ayes: 6   Noes:  None  Motion passes

Jim Turk stated that he has added a form to request member badges on the website.   Suggest Kathy give this link to the new members.

Activities – Greg Sickal

Absent – Report submitted

LPR Calendar
* Updated the calendar with various changes
* Email any calendar additions/changes for tours, GTG’s and other events to me at activities@lprpca.org

Insurance
* Received insurance for all auto crosses this year and sent out
* Submitted insurance for Ken Iles Memorial Tour on April 13-14

Member-at-Large – Homer Pitner

Nominations committee

First meeting: Targeting March 28, may move to accommodate people’s availability 

Will invite awards committee plus any other interested parties (Dana A, John G, Dave D.; Sheila D, Kris V, Ed T, Peter, Dana D).

LPR Policies and procedures (page 9, Event Fees)

After polling the event chairs on options to revise, the proposed change would be to state: Fees to be determined by event chair(s), subject to BOD approval

Timeline for making change is TBD, suggest to fold into bylaws update

New National bylaws review

Will incorporate into Nominations Committee activity

Chairperson Reports:

Autocross – Dave Dunwoodie

Our first event of the season at Crows Landing last weekend went well with 61 drivers enjoying a fun, brisk, challenging course with perfect 70’s weather.

Our trailer should be going in for graphics this week, then it will be ready for our first event at Salinas April 6^th.   I’d like to thank everyone for their help in preparing the new trailer; Bill Charron, Homer Pitner, Ed Tefankjian, Peter Ridgway, Tony Vanacore, Brad Boardman, Don Chaisson and Mike Koozmin.  Also, Iain McNeill for supplying the correct replacement cable for our timing equipment after someone took a creative line across the finish last year.

I would like board approval for our next two events, April 6^th and May 5^th.  Each event runs $2500 for the site, around $1000 for lunch (sandwiches and waters), and $200 for trailer towing. Let’s say $7500 total.

Proposal:  Dana D. makes motion to authorize $7,500 in expenses for the next two Autocross events at Salinas airport: $2,500 for each site rental; and, for each event, $1,000 for lunches and $200 for trailer towing. Second: Homer   Ayes:  6  Noes:  None  Motion passes

Charity  – Kathy Musser, Kris Vanacore, Emilie Highley

Nothing to report.

Hospitality – Emilie Highley

Submitted by Kris Vanacore

Bill Highley is resting comfortably at home with the care of Emilie, Hospice and their Caregiver, Lia. Please no phone calls just texts, and Emilie will try to find the time to reply.  Emilie will send me updates and I will pass them on. They don’t need any meals at this time just thoughts and prayers.   A card will be sent from LPR.     Please feel free to mail a card as well.

Prieta Post Editor – Don Chaisson

I’ve got all the content for the Mar/Apr Post, but I won’t be able to put the last together until Monday night, so I hope to be able to say that the Post is out for publication at the meeting. 

Update:   The March/April issue of the Prieta Post was sent out on March 11.   In just one day, there has been 176 views, which is a fair number of members.

For the May/June issue, he plans on having photo(s) of the U-Turn Tour and write-up, an interview with John D’Angelo who will be the Chair for the PCA Nominating Committee, a report about Sonoma raceway, add a history column, and an article about the Easter Parade.

Public Relations – Open

Absent – Report submitted by John Reed

Nothing new to report. If anyone has any interesting photos of current LPR events let me know, I’m still out of (photo) action for a while.

(We are looking for someone to take this position – basics are sending photos, possibly an article into Panorama.  John is happy to continue taking pictures, but anyone should feel free to take photos.)

Safety – John Reed

Absent – Report submitted

The Observer’s Report for the March 10 autocross was sent to PCA in a timely manner. Thank you to Ed Tefankjian. The release forms were sent to the LPR Activities Director.   Received the LPR AX Trailer Safety Check List. All is ready for the new AX season. Thank you to Homer Pitner and Dave Dunwoodie.

Tour – Hugh Calvin

BoD authorized Tour fee waivers for tours in 2024.  (Approved January 2024)

Next scheduled Tour is the Ken Isles Memorial You Turn Tour on 13- April.  

Further out:  Forest Bathing Tour (16-Jun), Jacob’s Heart Tour (14-Sep), Ole Amigos Tour (11/2/24), Toys for Tots Tour(15-Dec).  LPR is planning to host the Oktoberfest Joint Tour with MBR (12-Oct, tentative), but this has to be coordinated with MBR.

If anyone’s thinking about organizing a Tour, we have room on the calendar for Tours in July and August!

Discussion:  In regards to the Oktoberfest Joint Tour, Dana D. mentioned that John and Honore drove and may have found a possible lunch spot –  The Brookdale Lodge, which also has a beer garden.  We have access to the caterer from last year’s event.    Last year the fee was $35-$40/per person.  The pies were donated from club members.

Social Media – Dana Ambrisko

Social Media Chair report for the March Board Meeting:

• February Mid-month Blast was sent on the 15th
  • Emailer Statics from the February Mid-month Blast:
    • Total Num Address = 500 Total Num Opted out = 13 Total Num sent = 487
• March Blast Update was sent on the 1st
  • Emailer Statics from the March Blast Update:
    • Total Num Addresses = 489 Total Num Opted out = 13 Total Num sent = 476
• Separate Emailer sent March 2nd for St. Patrick’s Day GTG at the Morgan’s to help with more attendance
• Separate Emailer sent March 4th for Easter Parade in Campbell to help with more attendance
• Mar/Apr Prieta POST Emailer was sent on March 11th
• Emailer Statics from the Prieta POST distribution:
  • Total Num Addresses = 493 Total Num Opted out = 14 Total Num sent = 479
• March Mid-month Blast will be sent on or around the 15^th

Dana A. is not sure the PCA data is accurate, however.  Peter concurs.

Tech – Peter Ridgway

He has contacted all be two sponsors.   He is busy trying to get checks.  

Webmaster – Jim Turk 

During the month of February, the webmaster did the following:

1. Home page updates, various activities
2. Added a form to request member badges and info on the home page about it
3. WordPress plugin maintenance
4. Flyers  -added for Porsche Fremont Cars and Coffee

Old Business:  None

New Business: None

Adjourn Meeting:  Meeting adjourned by President Dana at 7:53 PM