Present: President – Peter Ridgway; Vice President – Kris Vanacore; Secretary – Dana Drysdale; Treasurer – Johnny Musser; Membership – Iain McNeill
Not Present, Sent in Report: Member at Large – Steve Graham, Activities – Bob Morgan
Guests: Les Schrieber, John Gould
LPR BOARD MEETING MINUTES
April 6th, 2021 – 5:00 PM to 5:48 PM
Call to Order
March 2021 Board Meeting Minutes (distributed via email) are 1st order of business.
Board suspended reading of March BOD meeting minutes, no discussion, vote called by Pres and approved unanimously.
There were no corrections.
Approval of the March BOD Meeting minutes: Vote called by Pres and voted approved unanimously.
Report from Secretary on Voting by Email for Use in Meeting with Recommendation for Confirming Vote in Meeting:
Cow Palace Contract: Request for $5,347 for 2021 Cow Palace Contract for Autocross. Increase of $2,600 for ambulance and EMT services as needed (was needed by another group). Moved: Kristine Vanacore; Second: IainMcNeill; Ayes: Kristine Vanacore, Iain McNeill, Steve Graham, Johnny Musser, Bob Morgan, Dana Drysdale; Noes: None responded
Procure a Leaf Blower and Ear Protection for Operator: Request to purchase a leaf blower and ear protection for clean up around autocross course before, during, after events. Moved: Steve Graham; Second: Dana Drysdale; Ayes: Bob Morgan, Kristine Vanacore, Iain McNeill, Steve Graham, Dana Drysdale; Noes: None responded
Board Member Reports:
President – Peter Ridgway, including Sponsorship (no longer Advertising)
Vice President – Kris Vanacore
GTG: July 3, Saturday – Highley / Bennett
Kris requested details to post to website and social media
50+1 Anniversary Gala – June 19, Saturday
Event is moving ahead, locked and loaded, ready to go!
Member Appreciation Picnic, July 17th, Saturday
Details: Picnic at Roaring Camp, July 17, 2021 similar to 2019 event. Food and drink are hamburgers, hot dogs, sides, and club provided wine and beer. Event is free to members and sponsors.
Request: Board please approve a $2,500 budget for this event. Moved: ;Second: ;Ayes: ;Noes:
Request passed.
Awards Event December 4, Saturday:
Inn at Pasatiempo, similar to 2019 event. $40 per person, beef / fish / veggie plated dinner, band, prizes.
Request: Board please approve a $7,000 budget for this event. Moved: ;Second: ;Ayes: ;Noes:
Secretary – Dana Drysdale
If not covered, discussion of Email voting procedure. Thank you to Board members for sending in reports in advance!
Treasurer – Johnny Musser
Recap: March 2021
- INCOME: $298 ($250 Sponsorship / Post Advertising, remainder 50th income)
- EXPENSES:
- $575 50th
- $53 Post
- $1,363 Autocross
- NET INCOME (LOSS): ($1,693)
2021 Year to Date Income Statement
- INCOME: $1,383
- EXPENSES: $4,776
- NET INCOME (LOSS): ($3,393)
LPR-PCA Assets on Feb 28
Current E-checking account balance is: $ 4,812
Current Main Checking balance is: $60,293
Savings, CD and Petty Cash ($20): $20,513
LPR-PCA’s other financial asset is the Timing Trailer, on the balance sheet as an asset of $4,708.
Membership – Iain McNeil
New Members from PCA (2)
Transfers in (2)
Transfers out (-1)
Non-Renewals for the month of March: None
Total Membership for the month of March:
Primary Members 331 (up from 328!)
Affiliate Members 218 (up from 214)
Total Members 549
New Categories
Test Drive Participants 1
PCA Juniors 7
Anniversaries
5 Year
Nicholas and Beth Abidi
David and Jane Hoffman
10 Year
Jeffrey and Lauren McCormick
Brent and Bev Stewart
Greg Ordemann
15 Year
William and Jane Charron
20 Year
Lisa Radding
35 Year
Henry Watts
Cami Rothmuller
New Members and Transfers In- all received Welcome packages
Lance and Lynette Harmoning of Capitola, driving a black 2008 Cayenne and blue 2019 Carrera 4S
Michael and Leah Drury of Aptos, Michael & Leah drive a gentian blue 2021 Cayman GTS
Joseph Mills of Galt, Joseph drives a 1978 911 SC
Thad Newton of Boulder Creek, Thad drives a Macadamia 2009 911 Targa 4S
Welcome packages were sent to all new members. Name badges were ordered for all 2021 new members to date.
Proposal and Motion to accept all new members:
Iain McNeill; Second ;Aye ; Noes
Activities – Bob Morgan
LPR Calendar
LPR Calendar is up to date. For now, all events are tentative.
Please note, the Communicable Disease waiver (PCA Form) is required for all events.
Tours
No new Tours have been suggested at this time. If anyone wants to host a tour, or is curious about hosting a tour, let Bob know.
Autocross
Insurance requested for 9 autocross dates (3/14/21, 4/10/21, 5/16/21, 6/12/21, 7/11/21, 8/7/21, 9/12/21, 10/2/21, and 11/7/21). Sent a follow-up to PCA to get the insurance certificate.
Concours and Rallye
No scheduled events currently. However, Peter is discussing concour both with Fremont Porsche and Zone 7.
GTG
See report from Kris Vanacore, Vice President.
2021 Events
Please send ideas and proposals for events to Bob – bobbo408@comcast.net – for processing and adding to calendar. Bob will add the RSVP information, etc. to the calendar.
Member-at-Large – Steve Graham
No update to prior report – to begin recruiting others to help with bylaws review, etc. this summer.
Chairperson Reports
Autocross – Anne Roth & Dave Dunwoodie
Please note the above requested payments for AX.
Charity – Kathy Musser, Kris Vanacore, Emilie Highley
Jacob’s Heart scheduled for October 9th. Plan still on track for the tour at Jacob’s Heard and a catered lunch at their facility. More updates to come!
Emilie Highley – Hospitality
All is well!! Nothing to report this month.
Prieta Post Editor – Open position for POST editor
We are posting articles to website and potentially facebook while searching for a POST editor.
Public Relations – Ken Iles
Out and About tour made it into Panorama!!
Safety & Tour– John Reed
Safety – The Observer’s Report and Event Report for the March LPR AX was sent to PCA in a timely manner. Release forms were sent to LPR Activities Director to archive.
Tour – No tours on the horizon.
If anyone wants to chair a one day or weekend tour, it would be appreciated. Please contact John Reed or Bob Morgan.
Social Media
Blasts and Emails are going out from Peter, although he is not Social Media chair, he is sending good communications.
Tech – Peter Ridgway
Pending revisions to CV19 rules, there is nothing to report currently. Peter (and others) can line up some interesting sessions once the road is clear. Will start with John Wardell, have several others interested.
Webmaster – Jim Turk
Updated our WordPress theme or template for website to the current version – v3.4.16
Other website maintenance:
Plug ins updates as received
Updated WordPress from 5.6.2 to 5.7, the current release
AX results – replaced our PowerBI iframe with information provided by Himanshu Patel
AX live update – added to page
Old Business: No old business.
New Business: No new business.
Adjourn Meeting: Meeting adjourned by President Peter at 5:48PM
POST Advisory Committee Notes
Peter Ridgway Emilie Highley, CC: Chris Dyer and Kat Hsueh
Anne Roth Dana Drysdale CC: Jim Turk
Iain McNeill
Mission: explore options for continued publication of the POST and for making the POST more interesting.
Note: Kris thinks the blog format is too difficult to navigate and much prefers Portland regions magazine format. Discussion. Probably a consensus opinion.
Options to Discuss
- only publish quarterly. With Social Media picking up all relevant monthly updates.
- only publish bi-monthly?
- drop the POST altogether and move to website only (most everything in the POST is duplicated on our website already. We could make a few changes to include articles, when needed.)
- Change the function and responsibilities of the POST Editor position? An open discussion followed – see the details at the end of these notes
- What if the editor was responsible for providing content (see next bullet point) and the club hired a PUBLISHER to produce The Post? The Editor would be someone who knows the club and gathers articles to be included while the Publisher could be anyone who has the computer skills to do the production.
- What if…The Content was provided by each board member and the committee chairs. We could divide each month up such that no one had to do this more than once or twice. We have 16 board and chair members.
- Would not have to be a huge article or in the case of tech, maybe an article pulled from another region, Membership could submit a mini bio on a member of the month, VP would provide articles on GTGs or suggestions for planning a GTG, Charity could ask our charities for a write up, etc.…. This would all be a good way to provide board and chair position articles Hopefully to get others interested in the positions).
- Possibility of “hiring” journalism students from local schools? Volunteers to investigate – see details below
- from Dana: For Cupertino Rotary, the content issue is handled by Committee chairs and a “reporter” for each meeting. Dana and 3 other people do the publisher job – called “editor” Kris describes. Cupertino Rotary uses a package called “Club Runner”.
- from Jim Turk: Club Runner makes the website and the newsletter at the same time. It does tickets and stuff too. There are probably many technologies / packages to do this. ClubRunner could be used as a replacement for our website and offer many features that the current website does not have, some of which may be important to the club, some may not. This solution would cost the club money. So be aware of the pricing. Also, we would probably want to hire either a ClubRunner designer, or someone who is willing to take the time to set it up. ClubRunner offers those services. (I (Peter) did a quick look: the prices are reasonable for professionals but not exactly cheap. Especially if we wanted to change lots of stuff or need a long-term engagement).
- Possibility of “hiring” or subcontracting students to do the software work?
Dana in response to Jim’s comments: We have a bunch of people in Rotary who set ours up – it is not bad. Not familiar with what they pay, or if they got a deal, will ask. Dana checked: Set up changes generally performed by one person (current President), the Editors (Dana is one of 4) make the weekly update and make smaller changes. They occasionally hire someone from ClubRunner for larger changes, these do not take long, they pay the standard rates. ClubRunner has templates to use, and the little parts of the website are done using those templates and parts. The weekly update is quite easy.
LPR editors do not receive much content, so, people do not go to read it.
Do not like this blog format – not as user friendly as booklet format. Our prior online POST – whether the booklet or the prior blog – was not
The blog format does not look new every time something new happens – we think we are seeing the same thing from the prior month. Some of the advertisers say this is true, also.
50 year ago, fun stuff – can we bring those pictures back – should we consider bringing some of these ideas for activities back
Iain submitted an article – he wrote about work on his car last year – lightweight flywheel clutch. He said writing was difficult. Iain agreed content is the issue – looking at prior content is a good idea
Discussion and review of binders of POSTS from prior years. Also, many years of photographs – two boxes
Still a need to fix the format – Anne explained also needing a writer, will reach out to UCSC to see if they have a journalism program, also someone could reach out to community colleges, etc. Followed a discussion of San Jose State, and other possibilities. Should there be remuneration? Concern about how much it might cost during this time of no income – is OK to explore. We could start with interns, could be a paying job later?
May be a good time to look for people because there are few paying jobs
Discussion of financial situation because while expenses are low, revenues have changed – and some expenses per participant are higher – particularly autocross with the Cow Palace cannot make much money