LPR Board Meeting Minutes, October 2024

Table of Contents

 

Present: President – Dana Drysdale; Vice President – Honore D’Angelo; Secretary – Sheila Dunwoodie; Treasurer – Andy Ward; Activities – Greg Sickal; Member at Large – Homer Pitner; Membership – Kathy Musser,  Additionally, Activities Chairs – AX  – Dave Dunwoodie, Hospitality Chair – Emilie Highley, Webmaster – James Turk, Tour – Hugh Calvin; Prieta Post – Donald Chaisson; Social Media – Dana Ambrisko;  Charity – Kris Vanacore

Additional:  Don Minami

LPR BOARD MEETING MINUTES
October 8, 2024, 7:00 PM to 7:44PM


Call to Order

President Dana called the meeting to order at 7:00PM.   

Board Member Reports:

President – Dana Drysdale –

September Board Minutes:  President Dana asked the Board to approve the September 2024 Board minutes. 

Ayes:  6   Noes:  None    Motion Passed

Zone 7 President’s Meeting 10/3:  Lighter meeting.  Good visiting.

Positive reviews and discussion of Oktoberfest, thanks Honore and everyone!

Business agenda and discussion:

Stopping business operations only for Zone 7 and distribution of funds – complete.

Z7 will continue – AX and Concours – but will not handle funds.  LPR is fund custodian for Concours.

Original due date was 12/31, done early.

9/13/2025 PCA 70th anniversary – have a major event (Oktoberfest early?)

Macan Electric Launch Event: At Main Street Cupertino, 10AM – Noon 10/13 (after our Cars & Coffee)

Register with MHutchinson@PenskeAutomotive.com.  OK to put out in a Blast.

Brunch at Porsche Now:  For Board, Chairs and their guests, open to others depending on signups.

50 People.  Host is Mariah Hutchison, Porsche Stevens Creek.

Porsche Now is a new “popup” sales / encounter space for Porsche Cars North America.

Located at Santana Row, this is 1st in the US, this one is done by Porsche Stevens Creek.

Santana Row is always prepped for holidays in November – December.

Possible Dates: Dec 8, 15; Nov 17, Nov 10 (AX).  Discuss dates briefly. Any to cross off?

Discussion:  Cross off Nov. 10.  Dana will propose 1st choice Nov. 17, 2nd choice Dec. 15, 3rd choice Dec. 8.

November board meeting to be an in-person at El Jardin.  Zoom also available.

 Vice President – Honore D’Angelo

By Email, a proposal was made in regards to the Oktoberfest. 

Explanation:  LPR collects $40 per participant for Oktoberfest.

We will pay Brookdale Lodge $40 per participant for Oktoberfest.

We will spend a few hundred dollars for decorations.

We expect to receive $500 from PCA as a subsidy to cover decorations.

Our subsidy was approved by Brian Adkins, Zone Rep today.

Proposal:  Expend up to $3,500 for LPR – MBR Oktoberfest 2024, to be completely funded by

Motorsportreg.com registrations, Monterey Bay payment, and PCA subsidy

Second: Sheila Ayes:  6 Noes:  None Motion passes

9/15/2024 – Cars and Coffee – Aptos at Edna Vilozny’s and Julio Ortiz’s – 7545 Soquel Dr STE B, Aptos, CA 95003

9/22/2024 – LPR Concourse – Fremont Porsche – 7 AM to Noon.  Lunch will be provided.

9/28/2024 – Oktoberfest Tour – LPR and MBR gathering – Tour through the Santa Cruz mountains and end up at Brookdale for lunch – About 65 members attended lunch from LPR and MBR  – a few from GGR – 16 cars on LPR’s 82-mile tour – great turnout and good fun!!!

10/03/2024 – Thirsty Thursday – Beer Thirty – Santa Cruz – about 6 attendees – end of the year and good to see all who attended!!

10/13/2024 – Cars and Coffee – Brookdale, Brookdale CA

12/01/2024 – Toys for Tots Tour – details to come

12/07/2024 – Awards Banquet – BackNine Restaurant in Pasatiempo.  Theme will be decided soon.

 

Secretary – Sheila Dunwoodie

Thank you for your reports in advance of the meeting!

Treasurer – Andy Ward

Attached are Treasurer’s reports for the month of September. It was a busy month with a number of events and a lot of payments and deposits. Notably, we received a deposit from Zone 7 per our new role as Zone 7 Concours banker, which was a bit of a surprise as we were under the impression that wouldn’t occur until after year end. Per prior discussion I repurposed our so-called e-checking account to the Zone 7 role and transferred the existing balance from that account to our LPR checking account. The Zone 7 funds were then deposited into the re-purposed checking account. I also created new categories for Zone 7 income & expenses, so that we can track those independently from our normal LPR transactions. If we think it would be better to have completely separate reports for LPR & Zone 7, I’m open to that, but in this report, they are both included on a single report.

  • Recap: September Financials
  • Expenses: $ 7,631
  • Income: $ 9,574
  • Net Income: $ 1,943
  • Income was: Zone 7 Concours, Autocross, Octoberfest Tour
  • Expenses were: Octoberfest Tour, AX, LPR Concours (Trophies), GTGs, Administrative
  • Recap YTD Financials, Jan 1 to September 30, 2024:
  • Expenses: $ 44,199
  • Income: $ 49,846
  • Net Income: $ 5,647

Dave mentioned that we owe the administrators of the Crowe’s Landing Facility $7,980 for site rental fees for our March, Sept, Oct, and upcoming Nov autocross events. We have already approved budgets for these events which include these fees, but Stanislaus County, who administers the facility access has never sent us a bill. I will prepare the checks today with a brief note of explanation to mail out to the county.

I just want to mention this because, while already approved, it is a large sum of money and when the expenditures show up on next month’s report it won’t be a surprise to anyone.

 

Membership – Kathy Musser

New Members from PCA (2)

Jim Gentes from Soquel, 2006 Cayman S

Victor Gomez from Hollister, 2014 911 Carrera S Cabriolet

 

Transfers in (2)

Klaus Seiler from Golden Gate, 2018 911 GT3

Kelly Thorson from Sequoia, 1974 914

Transfers out (1)

Non-Renewals for the month of September (8)

Member Renewals for the month of September (17)

Total Membership for the month of September:

Primary Members   373

Affiliate Members    231

Total Members      604

Anniversaries

5 Years

Gunter Feldmeier

10 Years

Peter McMillan

15 Year

Chris Schaut

Proposal:  Kathy proposes that we accept the new members.  Second: Homer  Ayes:  6  Noes:  None  Motion passes

 

Activities – Greg Sickal

LPR Calendar
* Updated the calendar with various additions and changes
* Email any calendar additions/changes for tours, GTG’s and other events to activities@lprpca.org

Insurance
* Submitted insurance request for Ole Amigo’s Tour on Nov 2

Planning meeting for 2025 Activities will be scheduled on Sunday, November 24.  More details will follow.

Member-at-Large – Homer Pitner

New National bylaws & Policies and Procedures

Preliminary feedback from PCA National require some changes to address concerns about conflict of interest with nomination of elected positions and ballot tallying. Working on summary to present to BOD for feedback.

Chairperson Reports:

Autocross – Dave Dunwoodie

Dealing with Crows Landing (Stanislaus County) has been “different”. Ed Hunter has been our contact for the two clubs and we coordinate to send in COI together the week before the events (without being asked). Last year we were sending our payments in together after every couple of events (they don’t send us invoices) and I’ve told Ed to let me know when they are making payments. This week I was talking to the GGR treasurer and learned he has been sending in payments the week before our Crows Landing dates (March, August, & September) and will be mailing payment tomorrow for this weekend’s October events. Now we are playing catch-up and paying for 4 dates this week ($7,980). These payments have all been approved by the board in my monthly budget requests.

This weekend in our annual Kill-a-Kone charity event. So far, I have 69 drivers registered, and 47 RSVP’ed for dinner. I’m guessing $40/person for dinner/tax/tip. We have $750 coming from PCA national, and I have $500 additional approved last month. I’d like to ask for board approval for an additional $1250 to cover the dinner. The $500 + $1250 would be covered with the registration fees from this event.  After paying the Zone fees, this will be a “break-even” event.

Proposal:  Kathy proposes we approve an additional amount up to $1,250 for the dinner.  Second: Honore  Ayes:  6  Noes:  None  Motion passes

Charity  – Kathy Musser, Kris Vanacore, Emilie Highley

Jacob’s Heart – To date, $5100.00 has been collected – best ever!   Jacob’s Heart will be sending the online donation total which will be added to the $5100.00.   Update of donations will be communicated at a later date.

Kill-A-Kone – Everything is locked and loaded for this year’s Kill-A-Kone.     Annual Kill-A-Kone Charity Event on October 12th at Crows Landing.  Note:   This event is in support of Morgan Autism.

Hospitality – Emilie Highley

John Reed – With John’s passing on September 22nd, our Club presented Angie with a certificate for a star registered in John’s name.   Angie was truly touched.   On a side note, Laura Sharp, Angie’s daughter had baseball size cards made up “Celebrating His Spirit – Big John“.  If anyone would like one, please contact Emilie Highley.

June Iles – Many of us continue to visit June.   She is doing well, health is good, despite her memory loss, she remains social, smiles a lot and loves seeing visitors!

Prieta Post Editor – Don Chaisson

This issue was an important one for the region as it highlighted John Reed’s legacy.  

The issue was redone in the closing week of August and first couple weeks of Sept to get the JR story front and center.    

Thanks to everyone who chipped in to pull this issue together.    Thanks to Doris for her incredible patience with me and her professionalism and drive to put out a great product.  

The reader statistics were strong with 209 readers, or over half of the registered members opening the publication and spending time reading it.     Several re-visited the issue as we had 232 Total Views.  

Needless to say, readers spent the most time on the article “In Memoriam: John Reed. 1942-2024”.    

I think folks had some anticipation for the issue as the readership spiked on Sept 19-20-21 more sharply than previous issue publication statistics. 

I can’t explain why readers spend so much time on “In the Zone” this issue.  Curious.  

I had a fun time with the annual WERKS articles… always fun to find new stories for this National level premier event.   

The next issue Nov/Dec is in work with the lead 4 articles:  with emphasis on tour reports.

LPR/MBR Octoberfest Tour

Jacobs Heart/Canepa Tour, story by Doris Britshgi

Porsche Sprint Challenge and Enduro at Sonoma, — the event offered some interesting story lines about young and old drivers in a national series.   Spoiler alert, I played the “LPR Editor” card to get into the event through USAC.   What the heck, it worked and the pass was FREE.  

LPR Concours — really a story admitting that LPR members are not very into Wax/Polish/Repeat, preferring turning, Autocross 

We will be using a lot of photos contributed by several of you all.   

Speaking of Autocross, we will try for a year-end review of the LPR Autocross season in the Jan/Dec 2025 Issue— Dave, please help!  We’ll also do a summary of the Annual Year Ends Party.   

Public Relations – Dana Drysdale

Dana sent an email to Linda at Panorama with a picture of John and Angie and a couple of sentences.

Dana is happy to handle Public Relations in the interim.  

 

Safety – Open

Dave reported that Ed Tefankjian submitted the safety report for the Sept. 15 Autocross.

Dana Drysdale will contact Ed to see whether he will chair this position in the interim.

Tour – Hugh Calvin

BoD authorized Tour fee waivers for tours in 2024. 

Jacob’s Heart Tour held on 14-Sep and

Oktoberfest Joint Tour with MBR held on 28-Sep.  

Next scheduled Tour is the Ole Amigos Tour scheduled for 2-Nov.  

Further out:  Toys for Tots Tour (1-Dec) – last Tour of the year! 

Social Media – Dana Ambrisko

Social Media Chair report for the October Board Meeting:

  • September Mid-month Blast sent on the 15th
    • Emailer Statistics
      • Total Num Address = 511 Total Num Opted out = 13 Total Num sent = 498
  • Sept/Oct 2024 Prieta POST sent on the 19th
    • Emailer Statistics
      • Total Num Addresses = 513 Total Num Opted out = 13 Total Num sent = 500
  • Kill-A-Kone Fundraiser Event – LPR AX #8 & Zone 7 AX #7 reminder sent to membership
    • Emailer Statistics
      • Total Num Addresses = 514 Total Num Opted out = 13 Total Num sent = 501
  • October Blast Update sent September 30th
    • Emailer Statistics
      • Total Num Addresses = 514 Total Num Opted out = 13 Total Num sent = 501
  • October Mid-month Blast will be sent on or around the 15th

Dana Ambrisko will send out a separate Blast regarding the Macan Electric Launch Event.  She will also send a separate follow-up Blast regarding Voting about 7 days before the end of October.

Tech – Peter Ridgway

Absent

To be advised.

Webmaster – Jim Turk 

By email, a motion was presented to approve FatCow annual subscription fee of $379.21.

Proposal:  Dana D proposes that we approve fee of $379.21.  Second: Sheila Ayes:   5 Noes: None Motion passes

  1. Composed 2024 election ballot and activated it for voting.
    • Information is on the home page of the website
    • Enabled the link to SurveyMonkey, where the ballot is housed, October 1.
    • Voting can be done via the internet
    • Created a PDF “paper ballot” which is located on the website.
    • Updated MS Excel spreadsheet for counting ballots.
      • SurveyMonkey does this automatically, but it doesn’t know if a ballot has been cast by an LPR member (and yes, we have had other region members try to vote in our elections).
      • I remove duplicate ballots (those from the same member) keeping the most recent.
      • I remove non-LPR member ballots using a PCA tool to verify if a member belongs to LPR.
    • Not digging Apple’s Safari browser on iPad and Macs. Very strange things occurred when some members opened up the election BLAST I sent on Wednesday October 2. If you are interested in the details, email me or call me for an explanation.
  2. The website “fall down, go boom”. Had to restore to a previous backup and then reapply changes made after the backup had been taken. Bummer
  3. AX page updates
  4. Home page updates
  5. Oktoberfest flyer updates and Trivia Contest information link
  6. WordPress maintenance updates (themes and plugins)

Proposal:  Kathy requests an amount of $400 for coffee and donuts for the Brookdale Cars & Coffee on Oct. 13.  Second: Honore Ayes: 6   Noes:  None   Motion passes

Old Business:  None

New Business: None

Adjourn Meeting:  Meeting adjourned by President Dana at 7:44 PM

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