LPR Board Meeting Minutes, November 2024
Table of Contents
Present: President – Dana Drysdale; Vice President – Honore D’Angelo; Secretary – Sheila Dunwoodie; Treasurer – Andy Ward; Activities – Greg Sickal; Member at Large – Homer Pitner; Membership – Kathy Musser, Additionally, Activities Chairs – AX – Dave Dunwoodie, Hospitality Chair – Emilie Highley, Webmaster – James Turk; Tour – Hugh Calvin; Prieta Post – Donald Chaisson; Social Media – Dana Ambrisko; Technical – Peter Ridgway; Charity – Kris Vanacore
Absent: Emilie Highley, Hospitality Chair; Dana Ambrisko, Social Media; Peter Ridgway, Technical; Kris Vanacore, Charity; Andy Ward, Treasurer
Additional: Don Minami
LPR BOARD MEETING MINUTES
November 12, 2024, 7:00 PM to 8:04PM
Call to Order
President Dana called the meeting to order at 7:00PM.
Board Member Reports:
President – Dana Drysdale –
October Board Minutes: President Dana asked the Board to approve the October Board minutes.
Ayes: 6 Noes: None Motion Passed
Brunch at Porsche Now 12/15: No reply yet from Mariah Hutchison, Sales Manager, Stevens Creek
Heard from Tony Newell, GM about updating their ad, etc.
Slot Car Saturdays (or during week): Through member Kevin Webster, I was introduced to Steve Stewart.
Steve has two commercial quality tracks in the Los Gatos mountains. He invited us to come up and race.
The tech and sophistication (fuel, tires, etc.) are quite surprising. Idea is to call a Slot Car Saturday and see what we get. Board reaction?
Discussion: Dana will send a picture of the Slot car track. He may schedule a date and send an email invitation. A limit of 12 people can attend with carpooling required.
VA Car Show: Checked in with Theresa at VA, she still is interested in a May show. January is usually a slow month for us and the VA, so they do like that, too.
9/13/2025 PCA 70th Anniversary: Tentatively checked this out for Oktoberfest with Mark McMahon and MBR. They like the idea, like it a lot. We need it drivable for us so we could participate.
Please let me know if you see an upfront problem with this or have another idea. Ideas welcome!!!
Observer / Safety Chair Development:
Checked in with Ed T., he is happy sticking with just AX Observer.
Idea I ran by Ed: Offer free events, etc. to any new member who will train to be an observer.
Train them, develop an observer pool, then recruit a Safety Chair. Ed liked it, he could help train.
Board feedback appreciated, I can use my new member mailings to recruit and work with Ed, Hugh, Greg.
Discussion: No Autocross events will be given free. Suggest no free events be offered to take on a volunteer position as other volunteers do not receive free incentives to participant and help the club.
Board Meeting As Executive Committee 2X / Year: This will only make sense after hearing Homer’s report.
1st meeting of year, as early as February every year is to select the Nominating Committee.
There will be terms that do not all expire at the same time, etc.
2nd meeting of year will be Strategy – what are we doing, what should we be trying to do, financial stewardship, etc.
Usually, this kind of thing might happen in September or October.
For 2024, I would like to have a meeting about these new approaches to Nom Com and Planning.
November seems not possible, let’s get some feedback on early December boundaries.
Vice President – Honore D’Angelo
10/13/2024 – Cars and Coffee – Brookdale, Brookdale CA
12/01/2024 – Toys for Tots Tour – details to come
12/07/2024 – Awards Banquet – BackNine Restaurant in Pasatiempo
Secretary – Sheila Dunwoodie
Voting on the Board of Directors and Awards was completed at the end of October. All votes were submitted online through MonkeySurvey set up by Jim Turk. No paper ballots were received by US Mail. Jim Turk extracted the results from MonkeySurvey, and the votes were certified by Johnny Musser and Ed Tefankjian.
The following are the voting results for the list of Board of Directors for 2025:
President – Dana Drysdale
Vice President – Honore D’Angelo
Secretary – Sheila Dunwoodie
Membership – Don Minami
Treasurer – Andy Ward
Activities Director – Greg Sickal
Member at Large – Homer Pitner
Proposal to accept the restated and amended Policies and Procedures – In favor of proposal
Treasurer – Andy Ward
Absent – Report submitted
LPR Accounts:
- Recap: October LPR Financials
- Expenses: $ 10,916
- Income: $ 6,912
- Net Income: $ -4,004
- Income was: Autocross, Concours, Octoberfest Tour
- Expenses were: Autocross, Concours, GTGs, Tours, Transfer to Zone 7 Account
- Recap LPR YTD Financials, Jan 1 to October 31, 2024:
- Expenses: $ 53,903
- Income: $ 52,298
- Net Income: $ -1,605
Zone 7 Accounts:
- Recap: October Zone 7 Financials
- Expenses: $ 0
- Income: $ 165
- Net Income: $ 165
- Recap: Zone 7 YTD Financials:
- Expenses: $ 38
- Income: $ 4,670
- Net Income: $ 4,632
- YTD Income was: distribution from Zone 7, LPR contributions from Fremont Concours
- YTD Expenses were: BMO check order fee
Membership – Kathy Musser
New Members from PCA (1)
Greg Scott from Soquel, 2023 911 Carrera GTS
Transfers in (1)
Howard Watkins from Monterey Bay, 2000 Boxster
Transfers out (0)
Non-Renewals for the month of October (8)
Member Renewals for the month of October (25)
Total Membership for the month of October:
Primary Members 373
Affiliate Members 230
Total Members 603
Anniversaries
5 Years
Peter Lynch
Proposal: Kathy proposes we accept the new members. Second: Homer Ayes: 6 Noes: None Motion passes
Activities – Greg Sickal
LPR Calendar
* Updated the calendar with various additions and changes
* Email any calendar additions/changes for tours, GTG’s and other events to activities@lprpca.org
Insurance
* Submitted insurance request for Toys for Tots Tour on Dec 1
Member-at-Large – Homer Pitner
New National bylaws & Policies and Procedures
Preliminary feedback from PCA National on our Bylaws submission surfaced two concerns that we need to address: Currently, LPR has a Member at Large position that is elected and is tasked with chairing the nominating committee. This is a potential conflict of interest. Additionally, the Secretary is tallying the votes. Since this is an elected position, it too is a potential conflict of interest. The National bylaws state that if the Secretary is standing for election, the past President will assume that role. In that LPR has replaced the past President (a non-elected position) with the Member at Large (an elected position) we need to address the potential conflict of interest.
Dana, Peter and myself have been in discussions on how to address these concerns, and here are our recommendations:
We propose to remedy both of these concerns by the appointing a nominating committee chair, who in addition to the awards and officer’s nominations would be responsible for vote tallying if the Secretary is standing for election (note that most voting is web based and the Webmaster provides the results). This would remove any potential conflict in both instances. The Member at Large position would be retired and the policies/bylaws responsibilities would fall to the nominating committee chair as well.
In that we are potentially reducing the BOD by one member, some additional thought should be put into the expansion of the BOD that has been approved. The AX Director position has clear deliverables and represents a large portion of LPR activity and expense. However, the Communications Director is more difficult to define and rationalize. LPR is already well served by the Prieta Post and Social Media chairs. We recommend that the Communications Director position be shelved until such time that deliverables are concrete and a capable individual comes forward to stand for this position. By taking the recommended steps, the LPR BOD would remain at seven officers which ensures that there are no tie votes on future decisions.
Proposed Nomination Committee process for LPR officers (will be part of Policies and procedures) based on discussion with John D’Angelo of PCA National:
- BOD appoints Nomination Committee chair and members (people with prior experience on committees and BOD and have the best interest of LPR in mind). It is recommended that a special session of the BOD be held to accomplish this task.
- Nomination Committee interviews current BOD and committee chairs on what is working well, areas needing attention, how current committees and BOD are performing and potential candidates.
- Call for officer nominations in Prieta Post about 6 mo. prior to LPR elections
- Nomination Committee interviews potential candidates as to capability and willingness to serve
- Nomination Committee presents officer nominations to BOD in September
Discussion: For continuity of Nominating Committee Chair’s duties and tasks, eliminate Secretary’s role completely for vote tallying and other tasks regarding nominating and voting.
Proposal: Sheila proposes we approve Homer to proceed with a write-up on changes to the Bylaws and Policies and Procedures and resubmit for BOD approval Second: Homer Ayes: 6 Noes: None Motion passes
Chairperson Reports:
Autocross – Dave Dunwoodie
We finished up our AX season last weekend, our 9th event with 72 drivers at Crows Landing with great weather. I have a list of trophy winners but I’m waiting to hear back from a few that may decline receiving theirs.
Last month we had our Zone 7 weekend & Kill-a-Kone event with 78 drivers on Saturday, 66 with GGR on Sunday. We had about 50 drivers show up for the dinner and trivial quiz. Everyone had a great time! Javi’s did a fantastic job and loved having us. We were their first large party and we are welcome to come back for another anytime. Our bill for dinner and soft drinks came out to less the $1400, way under budget and covered with the $750 from national and the rest with registration fees from the event.
Trophy budget was discussed for both Autocross and recognition awards.
Proposal: Dana proposes a budget of up to $2,000.00 for trophies Second: Homer Ayes: 6 Noes: None Motion passes
Charity – Kathy Musser, Kris Vanacore, Emilie Highley
The Toys for Tots Tour Charity Event will be December 1, 2024. LPR has for several years generously collected and donated toys for community kids in need. We will once again work with Joey from Silicon Valley Moving and Storage to help him reach this year’s goal. If you are unable to go to the Toys for Tots tour (be a shame to miss it!) Toys will also be accepted at the December 7 Annual Awards Event.
Toys for Tots has a high need for gifts for older kids; soccer balls, board games, art sets, larger sized bike helmets, batteries and the like. Please note that toys need to be new and unwrapped. Toys for tots cannot accept or distribute used toys. Kindly avoid guns or toys of aggression.
Hospitality – Emilie Highley
Happy to say that all is well at this time!
Discussion: No viewing statistics are available if the Prieta Post is downloaded. Don will check with the publishing service to see if they can show how many Prieta Posts are downloaded.
Public Relations – Dana Drysdale
Two nice pictures about John Reed were sent to Panorama.
Safety – Open
Dave reported that Ed Tefankjian submitted the safety report for the November 10th Autocross.
Tour – Hugh Calvin
BoD authorized Tour fee waivers for tours in 2024.
Ole Amigos – John Reed Memorial Tour was held on 2- November.
Next scheduled Tour is the Toys for Tots Tour on 1-Dec.
Further out: No more tours in 2024
Social Media – Dana Ambrisko
Absent – Report submitted
Macan Electric Launch Event held on Sunday Oct 13th info sent to membership – October 9th
- Emailer Statistics
- Total Num Addresses = 506 Total Num Opted out = 15 Total Num sent = 491
October Mid-month Blast sent on the 15th
- Emailer Statistics
- Total Num Address = 511 Total Num Opted out = 13 Total Num sent = 498
LPR Elections reminder to Vote sent to membership – October 25th
- Emailer Statistics
- Total Num Addresses = 511 Total Num Opted out = 14 Total Num sent = 497
November Blast Update sent November 1st
- Emailer Statistics
- Total Num Addresses = 503 Total Num Opted out = 12 Total Num sent = 491
Nov/Dec 2024 Prieta POST sent to membership on November 7th
- Emailer Statistics
- Total Num Addresses = 506 Total Num Opted out = 12 Total Num sent = 494
- Emailer Statistics
November Mid-month Blast will be sent on or around the 15th
Reminder for the LPR Planning Meeting which is Nov 24th will be send to membership on Monday, November 18th
Tech – Peter Ridgway
Absent
Dana stated that Peter was planning to visit sponsors next week.
Webmaster – Jim Turk
- Tallied the results of the 2024 election and sent them to the member-at-large and secretary.
- First, the good news
- Well done, LPR members. This is the most votes we’ve received in the last six years!
- Now for the not-so-great news
- There is almost always room for improvement, of course. The number of voters represents less than 1/10th of the club membership (608 primary and affiliate members, as reported in the August board minutes).
- No paper ballots were received (thank you Andy for checking the PO Box).
- First, the good news
- Made updates to the AX page.
- Updated the Home page with events.
- Posted Flyers for Toys 4 Tots and the year-end awards.
- Applied WordPress maintenance updates (themes and plugins).
- The WordPress ecosystem is changing. So far, I think that we are not impacted, but time will tell.
- The WordPress software version is out of date. I will be attempting to bring it up to a more current version, probably in December. Don’t be surprised if the site isn’t available for a few days.