LPR Board Meeting Minutes, July 2024

Present: President – Dana Drysdale; Vice President – Honore D’Angelo; Secretary – Sheila Dunwoodie; Treasurer – Andy Ward; Activities – Greg Sickal; Member at Large – Homer Pitner; Membership – Kathy Musser,  Additionally, Activities Chairs – AX  – Dave Dunwoodie, Webmaster – James Turk, Tour – Hugh Calvin; Prieta Post – Donald Chaisson; Social Media – Dana Ambrisko; Technical – Peter Ridgway; Charity – Kris Vanacore

Absent:  Hospitality – Emilie Highley; Safety – John Reed

LPR BOARD MEETING MINUTES
July 9, 2024, 7:00 PM to 8:01PM

Call to Order

President Dana called the meeting to order at 7:00PM.   

Board Member Reports:

President – Dana Drysdale

June 2024 Board Minutes:  President Dana asked the Board to approve the June 2024 Board minutes.
Ayes:  7   Noes:  None    Motion Passed

New Member Social: Please note that once again our Member Appreciation Picnic is an official New Member Social for PCA.  We have or should receive the New Member Subsidy, it was approved. We marketed to new members and Honore reports we have many new members attending.     

Hawaii Region 65^th Anniversary:  Hawaii region is holding a big party in September, reasonable rates.  Please see the separate document attached if interested.    (Attached in Dana’s email.)

Zone 7 Concours Series – LPR Be the Banker for the Trophies:  Mentioned at a prior meeting, mentioning again because change must be complete by end of 2024.  Z7 has to lose its bank account – this is a directive from PCA National.  Zones are not to exist as separate business entities.  If a Zone wants to run events, the financials have to run through a Region.  For Zone Concours series, there is a fee assessed per participant to cover the costs of trophies, and the trophies are purchased.  Z7 asked us to do the banking for Z7 Concours, and GGR will do the banking for Z7 AX.  Last gameplan was to let Z7 finish this year’s Zone Concours, then close their account.  Just keeping everyone up to date.

Discussion:   Andy commented that we have a second checking account that we currently do not use.  We can use it for the Zone 7 banking.

Vice President – Honore D’Angelo

Following is the VP report for July 2024: 

6/06/2024 – Thirsty Thursday – Kelly Brewing Company – Morgan Hill – not a great turnout so will host Thirsty Thursdays at Carpos and Jakes of Saratoga unless we get a request for other locations from members.
6/09/2024 – Cars and Coffee – Carpos in Santa Cruz
7/13/2024 – LPR Summer Picnic – Roaring Camp – we have 79 members signed up, 14 new members and 1 couple from GGR.
7/14/2024 – Cars and Coffee – Carpos in Santa Cruz

8/01/2024 – Thirsty Thursday – Beer Thirty – Santa Cruz
8/03/2024 – GTG at Dana’s Club – Cupertino Hills Swim and Racquet Club – 22090 Rae Lane, Cupertino, CA 95014 – 4:00 – 9:00 p.m. – Potluck – Home – Cupertino Hills Swim and Racquet Club
8/11/2024 – Cars and Coffee – Carpos in Santa Cruz
9/05/2024 – Thirsty Thursday – Jakes of Saratoga – Saratoga – please change on the Post, Facebook and Blast.
9/15/2024 – Cars and Coffee – Carpos in Santa Cruz
10/03/2024 – Thirsty Thursday – Bear Thirty – Santa Cruz
10/13/2024 – Cars and Coffee – Carpos in Santa Cruz
12/01/2024 – Toys for Tots Tour
12/07/2024 – Awards Banquet – BackNine Restaurant in Pasatiempo

Discussion:  Jim stated that Cars and Coffee on 9/15/2024 has been changed to Julio and Edna’s in Aptos.

Proposal:  By Email, Honore Requests Authorization to spend up to $410 for New Member gifts for Member Appreciation Picnic. Second: Dana D.  Ayes:  6 Noes:  None Motion passes

Proposal:  By Email, Honore Requests Authorization to spend up to an additional $300 for New Member gifts for Member Appreciation Picnic. Second: Dana D.
Ayes:  6 Noes:  None Motion passes

Secretary – Sheila Dunwoodie

Thank you for your reports in advance of the meeting!

Treasurer – Andy Ward

Please see Treasurer’s Reports for June, 2024, and year-to-date. It was a pretty quiet month financially as our only expenses were from Autocross and GTGs. We received one sponsorship check, and an AX deposit from Motorsports.reg.

I will be out of the country on vacation the entire month of August (sorry) and unable to process most payments during that time. Let’s discuss strategies for making sure we are able to fund our obligations in a timely manner while I’m away. I’m anticipating the usual AX expenses, and if anyone can think of anything else they’ll need to pay during August please let me know at Tuesday’s meeting. I can process payments to individuals using our bank’s mobile application, so long as I am provided with name, address and phone number. But payments to companies and organizations are problematic.

As always, if there are any questions or comments, please feel free to reach out to me directly.

• Recap: June Financials

o Expenses: $ 2,494

o Income: $ 5,555

o Net Income: $ 3,061

• • Income was: Autocross, Sponsorship
  • Expenses were: Autocross, GTGs

• Recap YTD Financials, Jan 1 to June 30, 2024:

o Expenses: 26,516

o Income: $ 25,541

o Net Income: $ -976

Discussion:  Andy will be gone for the entire month of August.   He can pay individual reimbursements via the mobile app.   Dana Drysdale can sign on any checks for vendors, if needed.   He will coordinate giving checkbook to Dana.

Proposal:  Andy requests approval to pay annual insurance for equipment to Inland Marine Insurance in the amount of $303.00.     Second: Homer   Ayes:  7   Noes:  None   Motion passes

Membership – Kathy Musser

New Members from PCA (2)

Mathew Bigarani from Scotts Valley, 2007 911 Carrera S
Neil Porsch from Watsonville, 2024 911 Carrera T (Now transferred to Monterey Bay Region.)

Transfers in (3)

Matthew Cooly from Golden Gate, 1974 911
Hai Lan from Golden Gate, 2020 718 Cayman GT4
Paul Moran from Golden Gate, 2022 911 Carrera

Transfers out (2)

Non-Renewals for the month of June (6)

Member Renewals for the month of June (20)

Total Membership for the month of June:

Primary Members 372
Affiliate Members 230
Total Members 602

Anniversaries

5 Years
Dana Ambrisko (plus many years also with GGR)
George Grialou (plus many years also with GGR)

10 Years
Dave Kawashima

25 Years
Dave Modderman
Larry Ludwigsen

Proposal:  Kathy proposes we accept the new members.  Second: Honore   Ayes:  7   Noes:  None   Motion passes

Activities – Greg Sickal

LPR Calendar
* Updated the calendar with various additions and changes
* Email any calendar additions/changes for tours, GTG’s and other events to activities@lprpca.org

Insurance
* Submitted insurance requests for July (none this month)

Member-at-Large – Homer Pitner

Nominations committee

Meetings proceeding on monthly cadence, next meeting 7/18. Goal is to have nominations complete by August BOD meeting

New National bylaws review

Would like to put the addition of the AX and Communications director to a BOD vote prior to finalizing bylaws rewrite for BOD approval. A brief rationale and role description:

AX Director –
Rationale: AX represents a very large portion of LPR’s activities and budget/expense.  Elevating the AX chair to the BOD would give additional visibility to AX activities and make the role commensurate with the level of responsibility.

High level AX director duties: Schedule autocross dates and venues, coordinate with Zone 7 autocross chair to avoid conflicts. Manage course set up and coordinate volunteers and trailer for course set up and tear down. Ensure safety requirements are met, instructors are available, insurance and site/venue fees are paid by the Treasurer. Collect entry fees, publish results, ensure competition rules are followed.

Communications Director –
Rationale:  Social media and web communication have become the primary means of reaching LPR’s current and future membership, this warrants a seat on the BOD given the importance this membership outreach. 

High level Communication director duties: Coordinates communications team, including Website, POST, Bulletin / Blast and Facebook and other Social Media. 

Pros & Cons of additional BOM positions

Pros

• More visibility to AX and Social Media needs and requirements
• Reflects the changing nature of membership communication
• AX is a big part of LPR overall expense and membership event participation

Cons

• More people required for a quorum if these positions are added
• Current bylaws limit a director to two consecutive terms, these positions require a unique combination of capability and dedication and will likely prove difficult to fill on an ongoing basis
• Current Board and Committee Chair structure has been successful and workable

LPR policies and procedures update

Goal is to submit for BOD approval in parallel with bylaws rewrite. Still pending some inputs, I’ve contacted those individuals who need to provide feedback.

Discussion:  Dana stated that if there is no one that wants to be considered for a board position, it does not need to be filled.   Once the ByLaws rewrite is completed, it will need to be approved by PCA National before we place it on the ballot for LPR membership vote.

Proposal:  Homer proposes the addition of the AX Director to the Board of Directors.  This change will be added to the ByLaws rewrite for PCA National approval and LPR membership ballot vote.  Second: Kathy  Ayes:    7 Noes:  None  Motion passes

Proposal:  Homer proposes the addition of the Communications Director to the Board of Directors.  This change will be added to the ByLaws rewrite for PCA National approval and LPR membership ballot vote.  Second: Kathy   Ayes:  6   Noes:  None   Abstain:   1   Motion passes

Chairperson Reports:

Autocross – Dave Dunwoodie

Nothing to report. All is going smooth.

Charity  – Kathy Musser, Kris Vanacore, Emilie Highley

Nothing to report.

Hospitality – Emilie Highley

Absent – Report submitted.

Nothing to report.

Prieta Post Editor – Don Chaisson

I just put the July/Aug Prieta POST to bed.

I am very proud of this particular issue, especially because it has really great content contributed by Doris Britschgi, the Calvins via an interview format, Dana’s DWF, the best one yet IMO.   Good Porsche MotorSport content — done remotely — read the first part of the story for the back story!    An accomplishment is that I have authorization by IMSA to use their logo’d low res photos from their extensive galleries for races — just like you were there!   

Work starts on the Sept/Oct issue.   Sneak peek… big time WERKS focus — still looking for that unique story, but confirmed that it will contain an interview with Vu Nguyen while he is WERKS.   For sure will have reviews of our Annual Picnic at Roaring Camp, maybe some updates on LPR AutoX events, and Dana’s blowout GTG event at the Cupertino Hills Swim and Racquet Club.  Ideas are still a bit cloudy, but with content contributed by YOU ALL, or more correctly, ALL YOU ALL, the issue could be epic! 

Again, thanks to Doris Britschgi for her proofreading and suggestions, assisted by Dana this issue.  They even caught a number of needed corrections from Zone 7 website content!!   Nothing gets pass those folks.

Public Relations – Open

Absent – Report submitted by John Reed

A From the Regions photo/caption should appear in the August Panorama. Stand by.

I could use help with updating the local LPR info boards. Thanks!

(We are looking for someone to take this position – basics are sending photos, possibly an article into Panorama.  John is happy to continue taking pictures, but anyone should feel free to take photos.)

Safety – John Reed

Absent – Report submitted.

The Observer’s Reports for the June 8th autocross and the June 16th tour were sent to PCA in a timely manner. Thank you to Ed Tefankjian and Hugh Calvin. The release forms were sent to the LPR Activities Director for the LPR archives.\

Tour – Hugh Calvin

BoD authorized Tour fee waivers for tours in 2024. 

The Forest Bathing in the Redwoods Tour was held in June.  

Next scheduled Tour is the Jacob’s Heart Tour on 14-Sep September.  

Further out:  Oktoberfest Joint Tour with MBR (tentative, 21-Sep), Ole Amigos Tour (2-Nov), and Toys for Tots Tour (1-Dec). 

Social Media – Dana Ambrisko

Absent – Report submitted.

• June Mid-month Blast was sent on the 15th
  • Emailer Statistics from the June Mid-month Blast:
    • Total Num Address = 495 Total Num Opted out = 14 Total Num sent = 481
• July Blast Update was sent on the 1st
  • Emailer Statistics from the July Blast Update:
    • Total Num Addresses = 490   Total Num Opted out = 14   Total Num sent = 476
• Reminder to RSVP for the LPR Member Picnic sent to membership July 3rd
  • Emailer Statistics for the Reminder
    • Total Num Addresses = 494   Total Num Opted out = 14   Total Num sent = 480
• July/Aug 2024 Prieta POST was distributed to our membership this morning July 9th.
• July Mid-month Blast will be sent on or around the 15^th

Tech – Peter Ridgway

Not much to report.  Working on another tech session for Q4 but it’s
still up in the air.   Finally closed on A Superior Collision for 2024 sponsorship.  I’ll be
depositing the $600 check later this week.

Webmaster – Jim Turk 

During the month of June, the webmaster did the following:

1. Updated links to current versions of
   • Zone 7 In the Zone
2. Cars and Coffee
   • September 15 at Julio and Edna’s lot in Aptos at 7545 Soquel Dr STE B, Aptos, CA 95003
   • October 13 potentially at Brookdale Lodge, since the April event was so well received. Brookdale is hard to work with – won’t return phone calls – and they have one of THE BEST gatekeepers. If it wasn’t such a cool place for a C&C I’d bail on trying to set something up there. Will try again to get in contact with them.
3. Website maintenance – our site is becoming woefully out-of-date for the WordPress version (we are at 6.1.1 and the current WP version is 6.5.5) – our hosting site claims they don’t support any WP version beyond 6.1. It’s a big job to move to a new hosting site. Probably best done during the “down times” at the end of the CY.
   I will practice moving the site for a while until I’m comfortable with that process.
4. WordPress plugin maintenance
5. Installed a WordPress plugin, PDF Embedder, that makes PDFs stored on our site look a heckuva lot better.

Old Business:  None
New Business: None
Adjourn Meeting:  Meeting adjourned by President Dana at 8:01 PM