LPR Board Meeting Minutes, January 2024

Present: President – Dana Drysdale; Vice President – Honore D’Angelo; Secretary – Sheila Dunwoodie; Treasurer – Andy Ward; Member at Large – Homer Pitner; Membership – Kathy Musser; Additionally, Activities Chairs – AX  – Dave Dunwoodie, Hospitality Chair – Emilie Highley, Webmaster – James Turk, Safety – John Reed; Tour – Hugh Calvin; Prieta Post – Donald Chaisson; Social Media – Dana Ambrisko; Technical – Peter Ridgway; Charity – Kris Vanacore

Absent:  Activities – Greg Sickal

Additional:  Ed Tefankjian

        LPR BOARD MEETING MINUTES
January 9, 2024, 7:00 PM to 8:07PM

Call to Order

President Dana called the meeting to order at 7:00PM.   

Board Member Reports:

President – Dana Drysdale –

December 2023 Board Minutes:  President Dana asked the Board to approve the December 2023 Board minutes.  Ayes:  6   Noes:  None    Motion Passed

New Board / Chair Update to PCA – Our annual update is complete.  We do this before we can receive any revenue sharing from PCA.  We get a receipt for doing the update.

Zone Awards – Peter is helping me with 2 nominations for “permanent” Zone awards – a Lifetime Achievement and Wall of Fame.  Will get to Board in next 2 weeks, Board approves, recommends changes, etc. first.  This year’s timing is January, next year is November.  Brian Adkins, Rik Larson, and I have a committee that administers these awards subject to Zone Region President’s review.  Region Presidents vote on these awards, individual awards are top vote getter, “permanent” are simple majority of Presidents. Any nominations, questions, anything else, please let me know.  Zone also has Enthusiast of the Year – one that Peter received in 2022, and has a Club Service “Newcomer of the Year”.  AX and Concours also have “Newcomer” awards, several others not based on time or scores. Zone award dinner is Saturday, March 2.   

January 6 Car Show at VA Rehab – LPR had a great turn out, we ordered 27 lunches, 2 were spares.  Many people stayed and visited at lunch, Peter said this is like a GTG.  The facilities, the patients and the staff are superb.  Received many thank yous from “T”, the VA Coordinator.  The VA clients were great, one was even a retired photographer for Blackhawk and brought autographed shots of Vic Elford.  GGR asked for pictures for their publication, one of the group shots will be good for a Pano submission.  Great cars, too.  Many comments to come back when it’s warmer in March / April, will look at the calendar with the Activities Chair.   

Request for Reimbursement – Lunch from Panera for LPR members at Car Show at VA Rehab – $418.88.  Invoice provided to Treasurer.  What the President learned is that for large orders, Panera adds on a Service Charge / “Tip”, it was $50.62, and Tax of $30.79, neither are displayed in the Panera app.  Asking for a second and approval. 

Proposal: Dana Drysdale proposes we approve $418.88 for lunch reimbursement for VA Car Show.   Second: Kathy Musser  Ayes:  6  Noes: None   Motion passes

Vice President – Honore D’Angelo

12/10/2023 – Toys for Tots Tour – Great event and we had 30 participants – Kris and Tony Vanacore delivered the toys to T4T’s on 12/22/23.

2/08/2024 – Thirsty Thursday – Beer Thirty – Santa Cruz

3/07/2024 – Thirsty Thursday – Kelly Brewing Company – Morgan Hill

5/02/2024 – Thirsty Thursday – Beer Thirty – Santa Cruz

5/12/2024 – Cars and Coffee – Carpos in Santa Cruz

6/06/2024 – Thirsty Thursday – Kelly Brewing Company – Morgan Hill

6/09/2024 – Cars and Coffee – Carpos in Santa Cruz

7/13/2024 – LPR Summer Picnic – Roaring Camp

7/14/2024 – Cars and Coffee – Carpos in Santa Cruz

8/01/2024 – Thirsty Thursday – Beer Thirty – Santa Cruz

8/11/2024 – Cars and Coffee – Carpos in Santa Cruz

9/05/2024 – Thirsty Thursday – Kelly Brewing Company – Morgan Hill

9/15/2024 – Cars and Coffee – Carpos in Santa Cruz

10/03/2024 – Thirsty Thursday – Beer Thirty – Santa Cruz

10/13/2024 – Cars and Coffee – Carpos in Santa Cruz

12/01/2024 – requesting a change of date from 12/15/2024 – Toys for Tots Tour

12/07/2024 – Awards Banquet – BackNine Restaurant in Pasatiempo.  Location may change.

Also, attached are the budgets for the 2024 Annual Picnic and the Awards Banquet – I am requesting a budget for the following:

Annual Picnic at Roaring Camp – I received an invoice for the deposit and following incremental payments – I am requesting a deposit of $475 and a total budget of $7,000 for this event (this is based on actual expenses from 2023 Picnic).

Proposal:  Honore proposes approval for deposit of $475.00 for Roaring Camp and total budget approval of $7,000.00 for Annual Picnic.  Second:  Kathy Musser   Ayes: 6   Noes: None    Motion passes

Awards Banquet – I am requesting a budget of $10,000 for this event – budget spreadsheet for 2024 Banquet is attached (this is based on 2023 actual income and expenses).

Proposal:  Honore proposes budget approval of $10,000 for Awards Banquet.  Second:  Kathy   Ayes:   6  Noes:  None   Motion passes

Secretary – Sheila Dunwoodie

Thank you for your reports in advance of the meeting!

The Board of Directors listed in the meeting minutes have already been voted and approved.   However, all appointed Committee Chairpersons listed in this Board Meeting Minutes need to be approved for 2024.    

Proposal:  Sheila proposes we approve Committee Chairpersons for 2024.  Second:  Kathy   Ayes: 6  Noes:    None  Motion passes

Treasurer – Andy Ward

Attached are the Treasurer’s reports for the January BOD meeting, covering the month of December, and cumulative Income & Expenses for 2023.

• Recap: December Financials
• Expenses: $ 1,049
• Income: $ 7,606
• Net Income: $ 6,557
• Income was: Autocross, Awards Banquet, Concours
• Expenses were: Awards Banquet, Tours
• Recap YTD Financials, Jan 1 to December 31, 2023:
• Expenses: 57,117
• Income: $ 72,362
• Net Income: $ 15,245

New debit cards will be issued soon.   Andy will merge an extra account into the main checking account.

Proposal:  Andy proposes we approve $240 payment to Zone 7 for Concours Awards   Second:  Honore Ayes:  6  Noes: None   Motion passes

Membership – Kathy Musser

New Members from PCA (2)

James Williams from Scotts Valley, 2023 911 Carrera

Mark Wilson from Soquel, 2023 911 Targa 4 GTS

Transfers in (0)|
Transfers out (0)

Non-Renewals for the month of December (7)

Member Renewals for the month of December (22)

Total Membership for the month of December:

Primary Members   373
Affiliate Members    232

Total Members      605

Anniversaries

20 Years

Walter Andrews
Fred Kanzaki
Richard Agnoletti

30 Years

Michael Vadvilavich
Steven Harper

Proposal:  Kathy proposes we accept the new members.  Second:  Andy   Ayes:  6   Noes:   None   Motion passe

Activities – Greg Sickal

Absent – Report submitted.

LPR Calendar
* Updated the calendar with BR Racing Tech Session and all Autocross dates for 2024
* Updated the calendar with Porsche brunches at Alice’s Restaurant
* Email any calendar additions/changes for tours, GTG’s and other events to me at activities@lprpca.org

Insurance
* Submitted insurance for Autocross #1 with Bob Morgan
* Submitted insurance for BR Racing Tech Session with Bob Morgan
* Will submit insurance for future Autocross dates soon

Misc
* Received training from Bob Morgan on roles and responsibilities

 Member-at-Large – Homer Pitner

Nothing to report.

Homer will be working on the By-Laws.   Dana will download and send to Homer.   When it comes time for nominations, many have volunteered to be on the committee.   (Ed Tefankjian, Peter Ridgway, Kathy Musser, Johnny Musser, Dave Dunwoodie)

Chairperson Reports:

Autocross – Dave Dunwoodie

Our new trailer is expected in 2-3 weeks. Plans are in the works for building the countertop and storage inside. We will have a group trailer work date probably in early February.   A new copy of the pink slip for the old trailer needs to be requested.  Just announced, we will be having an AX Instructor School February 3^rd at the Livermore Community Center from 9am-3pm. I have 12 from LPR going and each of the regions are paying for their candidates at $25/person, that would be $300 that LPR will be billed.

2024 AX Dates

Mar 10th – Crows Landing
Apr 6th – Salinas
May 5th – Salinas
June 8th – Salinas
July 21st – Salinas
Aug 17th – Salinas – to possibly 8/31 for LPR and 9/1 for GGR
Sep 15th – Crows Landing
Oct 12th – Crows Landing
Nov 10th – Crows Landing

Proposal:  Dave proposes approval for $300.00 for AX Instructor School.  Second:  Kathy   Ayes:  6   Noes:   None   Motion passes

Discussion:   Andy will request a new copy of the pink slip from the DMV.

Charity  – Kathy Musser, Kris Vanacore, Emilie Highley

Nothing to report.

Hospitality – Emilie Highley

An encouraging card was sent to Valerie Schaefer-Gould following her broken back to remind her that LPR is thinking of her.

Prieta Post Editor – Don Chaisson

The Jan/Feb Issue of the POST is (almost) ready to go.  It is assembled and awaiting a one-page President’s Message — likely from Dana by Monday.   Once received, I’ll push into its spot and close out the issue.   We should be able to publish it via Dana Ambrisko’s email blast either Tuesday or Wed.  

The issue features a lengthy review of our Annual Awards Banquet, a review of the LPR Concours at Fremont Porsche with interview with Customer Experience Manager, Elita Gamboa, a look at PCA SIM racing (piggy backing on a PCA advertisement) and a Looking Forward LPR Calendar for 2024.

Dear Poloma will be taking a break for lack of member participation — thanks to Judi for her very innovative contributions.  Not sure how we get the general membership to come play with us if they are this passive.  I’ll probably make some comment about this in the next issue.  We may want to say something in Dana’s email blast — let’s talk about this.    

For the Mar/Apr issue, I’ll feature our Car Show at the VA Hospital, a feel-good event to be sure.   But with not many events in Jan or Feb, things will be forward looking highlighting upcoming St. Patrick Day GTG and the Easter Parade events.  I Also plan to promote the upcoming SRO races at Sonoma Raceway to stoke up interest in LPR race fans.  I’ll try for another feature on AutoX (since AX is such a big thing for LPR).  Dave??   I may also do a Driver’s Education article just for information and maybe get some people interested in that speed event.   

I’ve asked Peter McMillan for permission to use one of his technical blogs about repairing front headlights (the content is print ready).   We can use that as a teaser for more technical articles and/or technical events — Peter R, hope you can get something going with dealers or piggy back onto BR Racing upcoming technical meetings.  

Speaking of the BR Racing events, we can advertise its Feb 10 event (DATA and Video systems, Cayman and Boxster complete car review).   I’ve got to try to rearrange my home schedule for me to attend this — 50/50 chance.  Their first event is Jan 20, but that would be too difficult to build into the POST at this late date.  

As usual, if anyone has ideas for interesting stories or content, don’t be shy!   I think we get bonus points for multiple contributors! 

Doris is doing a good job in proofreading.

Public Relations – Open

Absent – Report submitted by John Reed:  Sent in a photo of the LPR members gathered for the Toys for Tots tour to Panorama.  No idea when it will be published but look for it in future issues.

We are looking for someone to take this position – basics are sending photos, possibly an article into Panorama.  John is happy to continue taking pictures, but anyone should feel free to take photos. 

Safety – John Reed

Absent – Report submitted.

Nothing to report.

Tour – Hugh Calvin

The Toys for Tots Tour was conducted in December.  Tour fees ($5) waivers apply to remaining tours of 2023.

Next scheduled Tour is Forest Bathing Tour on 16-June.  

Further out:  Year-end tours [Jacob’s Heart (Oct) and Toys for Tots (Dec)] have not been scheduled yet.  We’re planning to host a Joint Tour with MBR in the Fall, but there’s nothing firm at this time.

Discussion topic 1:  Tour Fee waivers.  I believe ‘No shows’ did not occur for last year’s tours.  Shall we consider Tour Registration Fee waivers for 2024?    

• Consensus is that the fees are insignificant to the revenue of the club.

Discussion topic 2:  Don Chaisson wants to organize an excursion to a Sonoma Raceway event.  At the moment, it’s informal, and we’re not handling it as a Tour.  Should this be formalized as a Tour?  (Pros/Cons/PCA requirements)   

• Don needs to be at the Raceway early, so he is not able to organize a tour. Others feel that there could be a conflict with PCA requirements.  (?)  No tour will be set up.

Proposal:  Hugh proposes approval that Tour Fees to be waived for 2024.  Second:  Kathy   Ayes:  6   Noes:   None   Motion passes

Social Media – Dana Ambrisko

• January Blast Update was sent on January 1st
• January Mid-month Blast will be sent on or around the 15^th
• Email was sent to LPR Club members regarding name badges requests and picking them up

Tech – Peter Ridgway

Tech Session at BRRacing on January 20.   Expect about 100 people to attend.  BRRacing will be providing lunch.

Webmaster – Jim Turk 

During December the webmaster did the following:

• Updated multiple pages for 2024, AX, Home, Board of Directors (thank you Homer and Greg for providing your pictures and LPR/Porsche biographies)
• Added photos for the Toys 4 Tots tour
• Updated the November Board of Directors minutes
• Updated the Anniversaries page with December anniversaries
• Added two factor authentication to WordPress – in an attempt to avoid hacking of the site
• WordPress plugins updated

Old Business:  None

New Business: None

Adjourn Meeting:  Meeting adjourned by President Dana at 8:07 PM

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