LPR Board Meeting Minutes, August 2024

Present: President – Dana Drysdale; Vice President – Honore D’Angelo; Secretary – Sheila Dunwoodie; Activities – Greg Sickal; Member at Large – Homer Pitner; Membership – Kathy Musser, Additionally, Activities Chairs – AX – Dave Dunwoodie; Webmaster – James Turk; Tour – Hugh Calvin; Prieta Post – Donald Chaisson; Social Media – Dana Ambrisko; Technical – Peter Ridgway; Charity – Kris VanacoreAbsent: Treasurer – Andy Ward; Hospitality Chair – Emilie Highley; Safety – John Reed; Prieta Post – Donald Chaisson

Additional: Brian Adkins, Bill Bauer

LPR BOARD MEETING MINUTES
August 13, 2024, 7:04 PM to 7:40PM

Call to Order

President Dana called the meeting to order at 7:04PM.

Board Member Reports:

President – Dana Drysdale –

July Board Minutes: President Dana asked the Board to approve the July 2024 Board minutes.

Ayes: 5 Noes: None Motion Passed

Thank You Board and Chairs: Thank you to everyone for the great work being done this year.

I know how lucky we all are to have each of you doing this. It is amazing to get to be President and witness. Record turnout at Carpo’s – this seems like a “rising tide lifts all boats” effect because of what all of you do.

Thank you!

Zone 7 Concours Series Banker Job: I have more details. Would like a show of hands poll to make sure I am not headed for a dirt bath. Facts:

Z7 must unincorporate, including terminate all bank accounts, etc.
Concours Series needs a banker – this is for the trophy fund – assessed to participants by a bill from the Zone, etc.
Zone team still sends invoices to the Regions for participants and still orders the trophies. All we do is receive money and pay the invoices authorized by Zone.
Z7 asked LPR to be the Concours bank and GGR to be the AX bank
LPR has a bank account we can re-designate for this purpose – Z7 Concours Bank Account
Z7 will give the Z7 Concours Bank Account 50% of Z7’s bank balance – about $4,000 – prior Z7 Rep wanted to accumulate
For 2025, Z7 Concours trophies will operate as noted above
Goal is to be ready for 2025

Discussion: Any discussion

Show of hands to move ahead / not: Same method as a vote. Next step will be to complete paperwork and have formal motions. Board approved to move forward.

Potluck: Missy and I enjoyed this tremendously. Great way to meet more experienced members. Thanks to all for all the help and great times. The kids swimming at the club and the neighbors loved the cars. Thanks!

Werks Reunion: Hope to get list of LPR participants from National and have a meet up at the stage. All judging is to be done by 1:30. How does 1:30 sound?

Honore, can you please bring the banner? I will send the email blind if I can get a list, asking everyone to meet at the stage.

Decided on meeting at the stage at 12:15PM. Honore will bring banner.

Oktoberfest: Registration and many other details are in play or handled. Thank you Honore!

MBR requires a lunch / program only option for their 80- & 90-year-old members.

Experienced LPR members at the Potluck said they would come to a lunch / program only option.

Checked in with Honore, and we will offer lunch only.

Multi Region 3 Event Subsidy: Brian Adkins, Z7 is in the loop, and he believes we will qualify. $750.

Diablo Region: Would like to invite Pres of Diablo and others he may want to bring. Anyone see a problem with that? Okay to invite.

Vice President – Honore D’Angelo

7/13/2024 – LPR Summer Picnic – Roaring Camp – we had 79 members signed up and 74 attended, 14 new members and 1 couple from GGR.

7/14/2024 – Cars and Coffee – Carpos in Santa Cruz

8/01/2024 – Thirsty Thursday – Beer Thirty – Santa Cruz – pretty good turnout – about 15 members attended

8/03/2024 – GTG at Dana’s Club – Cupertino Hills Swim and Racquet Club – 22090 Rae Lane, Cupertino, CA 95014 – 4:00 – 9:00 p.m. – Potluck – Home – Cupertino Hills Swim and Racquet Club – This was a great event and member turnout – 27 members attended – the venue was wonderful as well as the weather!! Hats off to Dana and Missy for hosting this excellent event.

8/11/2024 – Cars and Coffee – Carpos in Santa Cruz – about 31 members participated and 4 new members.

9/05/2024 – Thirsty Thursday – Jakes of Saratoga – Saratoga – reservation has been made

9/8/2024 – Cars and Coffee – Fremont Porsche – 8 AM to 10 AM. Refreshment will be provided.

9/15/2024 – Cars and Coffee – Aptos at Edna Vilozny’s and Julio Ortiz’s Insurance – 7545 Soquel Dr STE B, Aptos, CA 95003 (in the Parking Lot)

9/21/2024 – Oktoberfest Tour – LPR and MBR gathering – Tour through the Santa Cruz mountains and end up at Brookdale for lunch – please see calendar for more details

9/22/2024 – LPR Concourse – Fremont Porsche – 7 AM to Noon. Lunch will be provided.

10/03/2024 – Thirsty Thursday – Bear Thirty – Santa Cruz

10/13/2024 – Cars and Coffee – Brookdale, Brookdale CA

12/01/2024 – Toys for Tots Tour

12/07/2024 – Awards Banquet – BackNine Restaurant in Pasatiempo

Received contract today from Brookdale for the Oktoberfest. They are requiring a fee of $450 for the rental of the facility on 9/21. I would like to request board approval for this expense. Brookdale is asking for this fee upfront with the signed contract. I will pay with my credit card then get reimbursed, if this expense is approved by the Board.

Proposal: Honore proposes we approve the fee of $450 for rental of Brookdale’s facility. Second: Homer Ayes: 6 Noes: None Motion passes

Secretary – Sheila Dunwoodie

Thank you for your reports in advance of the meeting!

Treasurer – Andy Ward

Absent – Report Submitted

Good morning, everyone. Please see attached Treasurer’s reports for the month of July. Just a reminder that I will not be able to attend the August meeting because I’ll be travelling the entire month of August.

As far as I know we are all caught up with any outstanding bills, but if a need for a payment arises while I am gone President Dana has both the Club Debit Card as well as the checkbook.

We received the yearly PCA charity contribution for the Morgan Autism Center yesterday, and at Kris’s request I forwarded that directly to the charity, as we have done in previous years. This transaction will be reflected in our August report, for our September BOD meeting.

Recap: July Financials
Expenses: $ 8,666
Income: $ 6,429
Net Income: $ -2,236
Income was: Autocross, Sponsorship, PCA Rebates
Expenses were: Autocross, GTGs (picnic, new member gifts)
Recap YTD Financials, Jan 1 to July 31, 2024:
Expenses: 35,182
Income: $ 31,970
Net Income: $ -3,212

Membership – Kathy Musser

New Members from PCA (1)

Gregg Peterson from Santa Cruz, 2023 718 Cayman GT4 R

Transfers in (0)

Transfers out (1)

Non-Renewals for the month of July (3)

Member Renewals for the month of July (23)

Total Membership for the month of July:

Primary Members 375
Affiliate Members 231
Total Members 606

Anniversaries

5 Years
Ellsworth Wente IV

15 Years
Matthew Valente

25 Years
Bob Morgan

30 Years
Kevin Hill

35 Years
Russ Britschgi

Proposal: Kathy proposes we accept the new members. Second: Honore Ayes: 6 Noes: None Motion passes

Activities – Greg Sickal

LPR Calendar
* Updated the calendar with various additions and changes
* Email any calendar additions/changes for tours, GTG’s and other events to activities@lprpca.org

Insurance
* No insurance requests for July

Member-at-Large – Homer Pitner

Nominations committee

Wrapped up meetings and have submitted complete nominations list.

Propose motion for BOD to approve Dana to stand for a third term.

New National bylaws

Submitted for BOD approval (thanks for all the input and guidance).

File posted here: https://www.dropbox.com/home/2024%20ByLaws%20Working%20Folder

If the BOD is ready, propose motion to approve.

Discussion: Suggested changes for the By-Laws was emailed to Homer. He will review and resubmit for approval by email to the Board.

LPR policies and procedures update

Completed update (thank you for all the inputs!) and submitted to BOD for approval.

File posted here: https://www.dropbox.com/home/2024%20ByLaws%20Working%20Folder

Proposal: Homer proposes we approve updated LPR Policies and Procedures. Second: Kathy Ayes: 6 Noes: None Motion passes\

Chairperson Reports:

Autocross – Dave Dunwoodie

We are switching to a new app called Clokkr for AX Timing and Results. It is replacing Pronto for timing and live results. It is a cloud-based system that can be used on any computer, any phone or tablet can be used for inputting car entries and penalties and live results for the drivers. Results are posted to our website automatically without having to download a spreadsheet file and manipulate for posting. Live Timing doesn’t have to be hosted by another server. It’s developed and supported by a local SVR PCA member. Also includes driver analytics when the driver logs in.

https://www.clokkr.com/so/94P31ypNC?languageTag=en&cid=097d7f87-6e9e-4ba9-aaae-f7d5b23009ff

I would like board approval for the $600 annual fee.

Proposal: Kathy proposes we approve $600 annual fee for Clokkr. Second: Homer Ayes: 6 Noes: None Motion passes

October 12/13 will be our Zone 7 weekend with GGR at Crows Landing and I would like to host a dual region dinner in Patterson. In April, GGR hosted a dual region dinner in Salinas. I’ve started the application process letting Brian know, and the Prez needs to file the application officially for the National $500 “rebate”. I would like board approval for up to $500 more for the dinner. I don’t expect to spend that much, probably closer to $750 for up to 25 members.

Proposal: Dana proposes we approve up to an additional $500 for dual region dinner. Second: Homer Ayes: 6 Noes: None Motion passes

Discussion: Kris Vanacore volunteered to assist with searching for a suitable restaurant for the dinner and to submit application for the dual region rebate.

Charity – Kathy Musser, Kris Vanacore, Emilie Highley

Thank you to Andy Ward for forwarding the PCA contribution to Morgan Autism Center!

Jacob’s Heart Tour is just around the corner
Saturday, September 14th from 9:30 to 1:30

The Tour will start at Canepa in Scott’s Valley – meet there at 10:00 a.m. for morning coffee and donuts. and then on to Jacob’s Heart for lunch, wine & beer! Tour sign ups have been light, so it is not too late. If you are unable to attend and would like to make a donation to Jacob’s Heart, please let Kathy know. To date, someone has made a very generous donation which we are thankful for.

Information is on the LPR Event Calendar or contact Kathy Musser at (831) 234-6371/ momcat1951@yahoo.com. Please RSVP before September 7th.

Hospitality – Emilie Highley

June Iles Update – Unfortunately Sonnett Hill had an outbreak of Covid where several resident’s tested positive – June was one of them, therefore she was isolated in her room for about a week. I was able to Facetime her, thanks to the Sonnett staff and chat with her. She had a mild case and is now back in the swing of things. Those that visit her will need to wear a mask at this time as a precaution.

John Reed. . . John has now parted ways with his trusty wound machine. Progress is slow, but he is making progress! Thank you to Peter Ridgway who has come over and driven John’s Porsches from time to time. Still not totally sure when we will see John & Angie at an event – hopefully sooner than later! Calls and cards are welcome. When I last spoke to John, he sounded like our ‘good old John’!

Prieta Post Editor – Don Chaisson

Absent – Report submitted.

Work on the Sept Oct POST continues. A lot of content will come from WERKS and my incoming interview with Vu Nguyen about PCA office’s support of WERKS. Should be interesting. We will have several pages on the Annual Picnic and New Members gathering, two pages by Kevin Bennett (ex- POST editor) and four pages of information about many of the new members who attended. I anticipate getting everything together for the issue’s publication in the second week of Sept (probably not ready in the first week due to being on a road trip the last week of August.)

Public Relations – Open

Report submitted by John Reed.

The latest From the Regions input can be found on page 106 of the July issue of Panorama. If anyone has photos of any interesting LPR events and are willing to share let me know.

(We are looking for someone to take this position – basics are sending photos, possibly an article into Panorama. John is happy to continue taking pictures, but anyone should feel free to take photos.)

Safety – John Reed

Absent – Report submitted

The Observer’s Reports for the July 21 and August 10 LPR Autocrosses were sent to PCA in a timely manner. The release forms were sent to the LPR Activities Director for the events archives. The LPR Autocross Chair can confirm.

Tour – Hugh Calvin

BoD authorized Tour fee waivers for tours in 2024.

No Tours were held in July, and none are scheduled for August.

Next scheduled Tour is the Jacob’s Heart Tour on 14-September and the Oktoberfest Joint Tour with MBR will be on 21-September.

Further out: The Ole Amigos Tour (2-Nov), and Toys for Tots Tour (1-Dec).

Social Media – Dana Ambrisko

July Mid-month Blast was sent on the 15th
- Emailer Statistics from the July Mid-month Blast:
  - Total Num Address = 498 Total Num Opted out = 14 Total Num sent = 484
Summer Potluck RSVP reminder sent to membership July 26th
- Emailer Statistics from the Reminder
  - Total Num Addresses = 502 Total Num Opted out = 14 Total Num sent = 488
Attention Autocrossers – Regarding 2025 AX Chair position sent to membership July 31st
- Emailer Statistics from the AX Chair message:
  - Total Num Addresses = 501 Total Num Opted out = 14 Total Num sent = 487
August Blast Update was sent on the 1st
- Emailer Statistics from the August Blast Update:
  - Total Num Addresses = 501 Total Num Opted out = 13 Total Num sent = 488
August Mid-month Blast will be sent on or around the 15th

Discussion: Dana will also send a separate emailer towards the end of August to promote Jacob’s Heart tour.

Tech – Peter Ridgway

Prepping for Cars and Coffee and Concours at Fremont Porsche.
We have a new Customer Experience Manager at Fremont Porsche: Kiki Harris.
Elita is moving into Sales. Say Hi if you’re visiting.

Webmaster – Jim Turk

The website was up and down a couple of times during the recent global internet disruption on July 19 starting around 5:51AM. Looks like we were down twice for a total of about 45 minutes.
AX page updates.
Home page updates.
Photos – added picnic photos. Needs Dana’s potluck pictures.
WordPress maintenance updates (themes and plugins).

Old Business: None

New Business: None

Adjourn Meeting: Meeting adjourned by President Dana at 7:40PM

2024 Nominations

Director nominations

President – Dana Drysdale (pending BOD approval)
Vice President – Honor D’Angelo
Treasurer – Andy Ward
Secretary – Sheila Dunwoodie
Membership – Don Minami
Activities – Greg Sickal
Member at Large – Homer Pitner

Awards (Nominations due at September BOD meeting)

Autocross awards (Dave Dunwoodie at end of AX season)
LPR event awards nominations
- Debbi & Kevin Bennett GTG award
- Thirsty Thursdays GTG Series – Honore D’Angelo and Jim Turk
- St. Patrick’s Day GTG – Bob and Karen Morgan – (03/16/24)
- Ken Illes Memorial GTG – Debbie & Kevin Bennett ( 4/13/24)
- Dana and Missy Drysdale’s Club GTG – Dana Drysdale – (08/03/24)
Specialty event award
- LPR Autocross Series – Dave Dunwoodie
- Cars and Coffee Series – Jim Turk
- LPR Concours at Porsche of Fremont – Peter Ridgway – (11/05/23)
- LPR Annual Awards Event – Honore D’Angelo – (12/02/23)
- Car Show at VA Rehab Palo Alto – Missy & Dana Drysdale – (01/06/24)
- LPR Tech Session at BR Racing – Peter Ridgway & Bill Weir – (01/20/24 & 02/22/24)
- Cars and Coffee – Porsche Fremont – Peter Ridgway – (04/21/24, 06/23/24 & 9/8/24)
- LPR Family Picnic – Honore D’Angelo – (07/13/24)
- LPR Concours at Porsche of Fremont – Peter Ridgway – (09/22/24)
Jim Kershaw memorial tour award nominations One day tour
- Jacob’s Heart Tour – Kathy Musser, Emily Highley & Kris Vanacore –(10/14/23)
- Ole` Amigos Tour III – John and Angie Reed – (10/21/23)
- Joint Tour with Monterey Bay Region – Dana Drysdale, Hugh & Nancy Calvin – (11/04/23)
- Toys for Tots Lunch & Tour – John and Honore D’Angelo – (12/10/23)
- Forest Bathing Tour – Hugh and Nancy Calvin – (06/16/24)
- Jacob’s Heart Tour – Kathy Musser, Emily Highley & Kris Vanacore – (09/14/24)
- Oktoberfest Tour (Tentative with MBR) – Dana Drysdale, Honore & John D’Angelo – (09/21/24)
Jim Kershaw memorial tour award nominations Overnight tour
- Ken Iles Memorial U Turn Tour – Peter Ridgway & Kevin and Debbie Bennett – (04/13 & 04/14/24)

LPR service awards
- Harry Reed memorial award (worker of the year)
  - Peter Ridgeway (Cars & Coffee series)
  - Dana Drysdale (Leadership and organization)
  - Homer Pitner (Bylaws and P&P rewrite)
- Enthusiast Man of the year
  - Don Chaisson (Prieta Post innovations and excellence)
  - Hugh Calvin (Tour organization and leadership)
- Kathy Reed memorial award (Enthusiast woman of the year)
  - Nancy Calvin (Tour organization and leadership)
  - Honore D’Angelo (Thirsty Thursdays and event organization)
- Janell Lund memorial award (Newcomer of the year)
  - James Williams (AX, picnic and social attendance and enthusiasm)
  - Scott Tucker (event participation)
  - Carol Liang (Multiple cars and coffee participation, picnic)
- Ken Iles competition award (Dave Dunwoodie at end of AX season)
- President’s award (Dana Drysdale)

Table of Contents

LPR BOARD MEETING MINUTESAugust 13, 2024, 7:04 PM to 7:40PM